Arts Grants & Operations Coordinator (Hybrid)

Arizona State Government; Arizona; Hybrid; USD 45,000 - 55,000; Full time

Benefits offered by this job

Health and dental insurance

Retirement plan

Vacation plus 10 paid holidays peryear

Sick leave

Life insurance and long-term disaiblit

Job summary

ARIZONA COMMISSION ON THE ARTS is seeking a Finance & Operations Coordinator to provide essential administrative and fiscal support across agency operations. The role includes day-to-day office administration, facility coordination, and staff travel processing.

The ideal candidate will show strong attention to detail, time management, and a high aptitude for learning state software platforms such as AZ360, Salesforce, and InfoAdvantage. Reports to the Director of Finance and Operations.

Qualifications

• Proven ability to handle confidential financial and personnel information with discretion.
• Strong administrative and recordkeeping skills for standard office operations.
• Adept at learning and using state software platforms and databases.
• Excellent time management and organizational skills with attention to detail.

Responsibilities

• Provide administrative support for grants, accounts payable/receivable, and state transfers in AZ360.
• Process travel requests, book logistics, and manage travel documentation for staff and leadership.
• Support field operations, office procedures, and onboarding materials under supervision.
• Coordinate facilities, vendor requests, and maintenance with state departments and external contractors.
• Maintain and track documentation for agency funds to ensure audit-ready records.

Skills

Professional Judgment & Discretion

Administrative & Clerical Knowledge

Technical Software Proficiency

Time Management & Organization

Communication & Service

Detail & Precision

Tools

Microsoft Office Suite

Google Workspace

AZ360

Salesforce

Job description

ARIZONA COMMISSION ON THE ARTS is seeking a Finance & Operations Coordinator to provide essential administrative and fiscal support across agency operations. The role includes day-to-day office administration, facility coordination, and staff travel processing.

The ideal candidate will show strong attention to detail, time management, and a high aptitude for learning state software platforms such as AZ360, Salesforce, and InfoAdvantage. Reports to the Director of Finance and Operations.