Front Office & Operations Coordinator

SNA International; Alexandria (VA); On-site; USD 45,000 - 60,000; Full time

Job summary

SNA International is seeking an organized and dependable administrative professional to keep the Alexandria office running smoothly. You will be the first face visitors see, manage front desk duties, and ensure day-to-day office tasks are completed on time.

The role involves coordinating with vendors, supporting the finance cycle, maintaining corporate records, and assisting with events and HR logistics. A strong eye for detail and excellent communication are essential.

Qualifications

• Two or more years in an office, administrative, or front desk role.
• Strong organization and follow-through, especially on recurring deadlines.
• Comfortable with Microsoft Office and quick to pick up new systems.
• Clear, careful writing and communications. You proofread before you send.
• Good judgment with confidential company and employee information.
• Able to work onsite in Alexandria.

Responsibilities

• Run the front office: mail, deliveries, supplies, visitors, conference rooms, and main phone line during business hours.
• Coordinate with building and service vendors, including facilities, security, IT, and onsite services.
• Support our finance cycle: collect receipts, prepare weekly reports, and route invoices and banking documents to accounting.
• Keep corporate records current, including vendor accounts, insurance certificates and renewal dates, and electronic signature files.
• Handle conference and event logistics, including sourcing materials, shipping, and setup.
• Support the President with calendar, travel, correspondence, and following up on open items.
• Coordinate employee equipment with IT provider, and help with job postings, employee cards, and other HR logistics.

Skills

Organization

Follow-through

Microsoft Office

Written communication

Discretion

On-site work

Job description

SNA International is seeking an organized and dependable administrative professional to keep the Alexandria office running smoothly. You will be the first face visitors see, manage front desk duties, and ensure day-to-day office tasks are completed on time.

The role involves coordinating with vendors, supporting the finance cycle, maintaining corporate records, and assisting with events and HR logistics. A strong eye for detail and excellent communication are essential.