Front Office Maestro: Welcoming & Admin Support

ASM Global Group; United States; On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401k plan

Paid vacation

Job summary

Legends Global in Indianapolis, IN seeks a friendly receptionist to welcome guests, answer calls, and manage front-desk operations. You will forward messages, provide event information, and maintain lobby appearance.

This role requires basic MS Office skills (Outlook, Word, Excel), the ability to type 35–40 wpm, and a collaborative, customer-focused attitude. The position offers a competitive salary and benefits.

Qualifications

• High School diploma or G.E.D. preferred.
• 1 year related experience and/or training.
• Excellent oral, written, and interpersonal skills.
• Ability to type 35–40 wpm preferred.
• Detail oriented; able to work unsupervised and as part of a team.

Responsibilities

• Retrieves messages from voicemail and forwards to appropriate personnel.
• Answers incoming telephone calls, determine purpose of callers, and forwards calls to appropriate personnel or department.
• Takes and delivers messages or transfers calls to voicemail when appropriate personnel are unavailable.
• Answers questions about organization and provides callers with address, directions, information about events at the facility and other information.
• Welcomes on-site visitors, determines nature of business, announces visitors to appropriate personnel, directs visitors as needed.
• Monitors visitor access and issues passes when required.
• Updates appointment calendars.
• Receives, sorts, and routes mail, and maintains and routes publications.
• Orders, receives, and maintains office supplies.
• Performs other clerical duties as needed, such as filing, typing, photocopying, and collating.
• Co-manages meeting space calendars
• Ensure meeting spaces and floating workspaces are tidy and ready to use
• Coordinates and orders group meals for large meetings and/or out-of-town guests. Make sure area is cleaned up after the meal is served
• Maintains the appearance of the lobby
• Working knowledge of the Microsoft 365 suite, specifically Outlook, Excel, and Word
• Friendly and welcoming representation of Legends Global for staff and clients
• Monitor office supply room inventory and work with supply company for ordering and restocking
• Monitor break room supplies and coffee inventory, work with supply company for ordering and restocking.

Skills

Word processing

Spreadsheets

Education

High School diploma or G.E.D.

1 year related experience

Tools

Microsoft 365 suite

Job description

Legends Global in Indianapolis, IN seeks a friendly receptionist to welcome guests, answer calls, and manage front-desk operations. You will forward messages, provide event information, and maintain lobby appearance.

This role requires basic MS Office skills (Outlook, Word, Excel), the ability to type 35–40 wpm, and a collaborative, customer-focused attitude. The position offers a competitive salary and benefits.