Receptionist

Talentify; Indianapolis (IN); On-site; USD 34,000 - 42,000; Full time

Job summary

Talentify in Indianapolis, IN seeks a friendly receptionist to welcome visitors, answer calls, and support daily office operations.

You will manage mail, maintain files, and assist staff, ensuring a welcoming environment and professional communication.

This role requires a positive attitude, reliable punctuality, and the ability to handle multiple tasks with discretion in a fast-paced setting.

Qualifications

• High School Diploma or equivalent required.
• Six months general office or receptionist experience preferred.
• Proficient with MS Office Suite.
• Strong interpersonal and communication skills, professional demeanor.

Responsibilities

• Greet guests and visitors, offering assistance when entering the building.
• Answer, screen, and route incoming calls to appropriate staff members.
• Notify staff of appointments and escort guests to the correct room.
• Notify management of customer service and security issues as needed.
• Receive and handle mail and packages; maintain filing systems.
• Maintain a clean waiting area and provide beverages as needed.

Skills

MS Office Suite

Interpersonal skills

Professional speaking voice

Tact and diplomacy

Education

High School Diploma or equivalent

Tools

Telephone system

Fax machine

Copier

Job description

Our associates celebrate lives. We celebrate our associates.

Receives client families and visitors at the front desk by greeting, welcoming, directing and announcing them courteously and appropriately. Answers, screens, and routes incoming phone calls plus other general office support duties

JOB RESPONSIBILITIES

• Greets guests and visitors, offering assistance when entering the building
• Notifies staff members when appointments arrive and escorts guests to appropriate room
• Answers routine questions associated with services, products, location directions, etc.
• Immediately notifies and involves management with customer service and security issues
• Receives deceased belongings from family and follows chain of custody procedures
• Answers, screens, and routes incoming calls to appropriate staff members
• Maintains a comfortable environment for clients, providing beverages and other amenities for families as needed. May make coffee.
• Maintains guest-waiting area, disposing of trash, replacing tissues, and general straightening of furniture
• Receives incoming mail and packages
• Maintains organized and current electronic and paper files and records, such as deeds and trust files
• May perform light typing, proofreading, data entry or printing

MINIMUM REQUIREMENTS

Education

• High School Diploma or equivalent

Experience

• Six months general office, receptionist, or administrative support experience preferred
• Proficient at operating telephones, fax, copier

Knowledge, Skills and Abilities

• Working knowledge of MS Office Suite
• Clear and professional speaking voice and tone
• Professional interpersonal skills to handle sensitive and confidential situations
• Position continually requires demonstrated poise, tact and diplomacy
• Ability to work schedule including Saturday and or Sunday and beyond standard business hour

Postal Code: 46208

Category (Portal Searching): Administration and Clerical

Job Location: US-IN - Indianapolis