Front Office & Finance Assistant

Confidential; Los Angeles (CA); On-site; USD 60,000 - 70,000; Full time

Job summary

Confidential Media Company in Los Angeles is seeking a Front Office & Finance Assistant to help keep our office running smoothly. If you thrive in a fast-paced environment and enjoy variety, we'd love to meet you.

You will greet guests, manage front desk operations, and support accounts payable while assisting the finance team with data entry and basic bookkeeping tasks. A friendly, professional demeanor is essential.

Qualifications

• 6 months to 2+ years in office administration, front desk or finance support.
• Working knowledge of AP processes: invoicing, coding, vendor communication.
• Strong organizational skills and attention to detail.
• Comfort with Microsoft Office/Google Workspace; QuickBooks or similar is a plus.

Responsibilities

• Serve as the first point of contact - greeting guests, visitors, and talent.
• Manage front desk operations: phones, inquiries, mail, deliveries.
• Maintain organized filing systems for office and finance records.
• Assist Accounts Payable: invoices, coding, vendor payments and reconciliations.
• Support finance with data entry, expense reports, and basic bookkeeping.
• Coordinate office supplies, vendor relationships, and general needs.
• Provide administrative support to leadership and teams as needed.
• Help plan and execute internal events and guest visits.

Skills

Office Administration

Accounts Payable

Vendor Communication

Organization

Attention to Detail

Tools

Microsoft Office

Google Workspace

QuickBooks

Job description

Confidential Media Company | Full-Time | $60,000-$70,000/year | On-site

We're a fast-growing entertainment and media company looking for a sharp, organized, and personable Front Office & Finance Assistant to help keep our office running smoothly. If you thrive in a fast-paced environment, love variety in your day, and want a front-row seat to a scaling media business, we'd love to meet you.

What You'll Do

• Serve as the first point of contact - greeting guests, visitors, and talent with warmth and professionalism
• Manage front desk operations: answering phones, routing inquiries, handling mail and deliveries
• Maintain organized physical and digital filing systems for office and finance records
• Support Accounts Payable: processing invoices, coding expenses, assisting with vendor payments and reconciliations
• Assist the finance team with data entry, expense reports, and basic bookkeeping tasks
• Coordinate office supplies, vendor relationships, and day-to-day office needs
• Provide administrative support to leadership and cross-functional teams as needed
• Help plan and execute internal events, meetings, and guest visits

What You Bring

• 6 months-2+ years of experience in an office administration, front desk, or finance support role
• Working knowledge of AP processes (invoice processing, coding, vendor communication)
• Strong organizational skills and sharp attention to detail
• Comfort with common tools (Microsoft Office/Google Workspace; QuickBooks or similar a plus)
• A friendly, professional demeanor - you're often the first impression of our company
• Ability to juggle multiple priorities in a fast-moving, ever-changing environment
• A proactive, no-task-too-small attitude

Nice to Have

• Experience in entertainment, media, or a similarly fast-paced creative industry
• Familiarity with expense management or accounting software

What We Offer

• A front-row seat to a growing entertainment and media company
• Collaborative, high-energy team culture