Office & Talent Management Assistant

24 Seven Talent; Los Angeles (CA); Hybrid; USD 34,000 - 41,000; Full time

Job summary

24 Seven Talent in Los Angeles is seeking an organized Talent Management Assistant to support executives and talent operations. The role combines calendar management, front-desk coverage, office coordination, and day-to-day operations in a fast-paced entertainment-focused environment.

The ideal candidate is detail-oriented, resourceful, and comfortable juggling client communications, travel logistics, and project work while maintaining a polished professional presence.

Qualifications

• 2+ years of experience in office coordination, operations, administration, or similar roles.
• Excellent organization, follow-through, and attention to detail.
• Strong written and verbal communication with a professional, service-oriented approach.
• Ability to manage competing priorities and stay calm under pressure.
• Reliable transportation and on-site availability.

Responsibilities

• Manage high-volume calendars, scheduling, calls, meetings, and daily priorities for a Talent Manager.
• Serve as a professional first point of contact for clients, agents, executives, and external partners.
• Coordinate client schedules, travel, logistics, and meeting preparation.
• Maintain client trackers, internal grids, submission materials, reports, and meeting agendas.
• Prepare and submit booking reports and related materials to the accounting team.
• Review client materials, take detailed notes, and stay current on relevant industry news and opportunities.
• Help organize workflows for submitting clients to projects and tracking current and prospective clients.
• Provide coverage for teammates and assist with research, special projects, and ad hoc requests.
• Welcome visitors, manage deliveries, and provide front-desk coverage as needed.
• Track, order, and replenish office supplies, pantry items, and equipment.
• Monitor office request forms and coordinate timely fulfillment.
• Keep shared spaces, kitchen areas, and office appliances organized, clean, and functional.
• Manage mail and package intake, distribution, and regular mailroom checks.
• Run local errands, including supply pickups, catering coordination, shipping, and deliveries.
• Assist with light technology troubleshooting and elevate issues to IT when appropriate.
• Support operational projects and general administrative needs across the team.

Skills

Office coordination

Calendar management

Client communication

Administrative support

Education

Bachelor’s degree or equivalent experience

Tools

Google Workspace

Box

Airtable

Monday.com

Canva

Slack

CRM platforms

Job description

Seeking a highly organized, proactive Office & Talent Management Assistant to help keep a fast-paced entertainment-focused management operation running smoothly. This hands-on role combines executive and talent-management desk support with office coordination, front-desk coverage, and day-to-day operations.

The ideal candidate is resourceful, polished, detail-oriented, and comfortable moving between calendar management, client communication, office upkeep, administrative projects, and occasional errands.

Schedule: Monday-Friday, 9:30-6:30PM; on-site Monday-Thursday with remote work on Friday

Pay Rate: $25/hour.

Key Responsibilities

Management & Desk Support

• Manage high-volume calendars, scheduling, calls, meetings, and daily priorities for a Talent Manager.
• Serve as a professional first point of contact for clients, agents, executives, and external partners.
• Coordinate client schedules, travel, logistics, and meeting preparation.
• Maintain client trackers, internal grids, submission materials, reports, and meeting agendas.
• Prepare and submit booking reports and related materials to the accounting team.
• Review client materials, take detailed notes, and stay current on relevant industry news and opportunities.
• Help organize workflows for submitting clients to projects and tracking current and prospective clients.
• Provide coverage for teammates and assist with research, special projects, and ad hoc requests.

Office Management, Reception & Operations

• Welcome visitors, manage deliveries, and provide front-desk coverage as needed.
• Track, order, and replenish office supplies, pantry items, and equipment.
• Monitor office request forms and coordinate timely fulfillment.
• Keep shared spaces, kitchen areas, and office appliances organized, clean, and functional.
• Manage mail and package intake, distribution, and regular mailroom checks.
• Run local errands, including supply pickups, catering coordination, shipping, and deliveries.
• Assist with light technology troubleshooting and elevate issues to IT when appropriate.
• Support operational projects and general administrative needs across the team.

Required Qualifications

• 2+ years of experience in office coordination, operations, administration, reception, executive assistance, or a comparable role.
• Exceptional organization, follow-through, attention to detail, and ability to manage competing priorities.
• Strong written and verbal communication skills with a professional, service-oriented approach.
• Ability to remain calm under pressure and meet deadlines in a high-volume environment.
• Sound judgment and discretion when handling confidential information.
• Comfort using spreadsheets, calendars, cloud-based tools, and new systems.
• Reliable transportation and availability to work on-site during scheduled hours.
• Ability to occasionally lift or move supplies and complete local errands.

Preferred Qualifications

• Bachelor’s degree or equivalent experience.
• Prior experience in entertainment, talent representation, agency, production, or a similarly fast-paced environment.
• Experience with tools such as Google Workspace, Box, Airtable, Monday.com, Canva, Slack, or CRM platforms.
• Familiarity with facilities coordination, inventory management, vendor coordination, or office operations.