Front Office Coordinator – Welcoming, Efficient Admin Support

NI Features; Charlotte (NC); On-site; USD 35,000 - 45,000; Full time

Benefits offered by this job

Competitive pay

Supportive work environment

Opportunities for professional growth

Job summary

A leading administrative services provider in Charlotte, North Carolina is seeking an organized and proactive Front Office Assistant. This role involves managing daily front office operations, greeting visitors, handling calls and mail, and providing essential administrative support. Ideal candidates should possess strong communication skills, multitasking abilities, and experience in a similar role. The company offers a supportive work environment, competitive pay, and opportunities for professional growth.

Qualifications

• Previous experience in an administrative, receptionist, or front office role preferred.
• A proactive mindset with a commitment to providing excellent service.
• Additional education or certifications are a plus.

Responsibilities

• Greet guests and visitors with a warm, professional welcome.
• Manage incoming phone calls and direct inquiries to appropriate departments.
• Handle incoming and outgoing mail, packages, and deliveries.
• Maintain the appearance and organization of the front desk and common areas.
• Assist with scheduling, calendar coordination, and meeting room bookings.
• Provide general administrative support including data entry, filing, and documentation.
• Serve as a resource for internal staff and assist with office supply management.
• Support other office coordination tasks as needed.

Skills

Strong communication skills

Organizational abilities

Multitasking

Customer service

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

A leading administrative services provider in Charlotte, North Carolina is seeking an organized and proactive Front Office Assistant. This role involves managing daily front office operations, greeting visitors, handling calls and mail, and providing essential administrative support. Ideal candidates should possess strong communication skills, multitasking abilities, and experience in a similar role. The company offers a supportive work environment, competitive pay, and opportunities for professional growth.