Administrative Assistant

Flagship Healthcare Properties; Charlotte (NC); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Benefits package

Job summary

A commercial real estate investment firm located in North Carolina seeks an experienced Administrative Assistant. You will provide administrative and front-office support to ensure efficient office operations, coordinate meetings, and maintain reception areas. The ideal candidate should have at least 2 years of administrative experience, excellent communication skills, and proficiency in Microsoft Office. This full-time position offers a solid benefits package and a collaborative work environment.

Qualifications

• Minimum 2 years of administrative or related experience.
• Proven ability to multitask and meet deadlines.
• Professional demeanor and alignment with company values.

Responsibilities

• Assist with daily administrative tasks.
• Greet clients and visitors professionally.
• Coordinate meeting scheduling and reservations.

Skills

Organizational skills

Time management

Proficiency in Microsoft Office

Verbal communication

Written communication

Confidentiality

Multitasking

Team-oriented

Tools

Microsoft Word

Excel

Outlook

Adobe

Job description

Flagship Healthcare Properties is a rapidly growing commercial real estate investment firm located in Charlotte, NC that specializes in the acquisition, development, management and leasing of medical office properties, primarily in the Southeast.

The Administrative Assistant provides administrative and front‑office support to the Office Manager, Management Team, and employees of Flagship Healthcare Properties. This role works closely with the existing Administrative Assistant and shares responsibility for reception coverage, office operations, and general administrative support. The ideal candidate for this position is a reliable and skilled multi‑tasker who is organized, trustworthy and thorough with administrative tasks.

Key Duties and Responsibilities:

• Assist with daily administrative tasks
• Share front desk coverage on an alternating schedule; greet clients and visitors professionally
• Answer and direct incoming calls appropriately
• Coordinate meeting scheduling, conference room reservations, and office space usage via Microsoft Outlook
• Prepare, receive, sort, and distribute incoming and outgoing mail and packages (USPS, FedEx, UPS, certified mail)
• Coordinate travel and meeting‑related reservations (flights, hotels, car rentals, restaurants, conferences)
• Set up conference rooms and provide basic IT and AV troubleshooting as needed
• Maintain cleanliness and organization of reception areas, kitchens, and conference rooms
• Order and manage office and kitchen supplies with administrative team
• Assist with quarterly office events, holiday lunches, and company activities
• Perform general clerical duties, special projects, and support across departments
• Other duties as assigned

Desired Skills and Experience:

• Minimum 2 years of administrative or related experience
• Strong organizational and time management skills
• Proficiency in Microsoft Office (Word, Excel, Outlook) and Adobe
• Ability to multitask, prioritize and meet deadlines
• Excellent verbal and written communication skills
• Professional demeanor with a high level of confidentiality
• Team‑oriented with a positive, proactive attitude
• Alignment with company core values: Considerate, Responsive, Optimistic, Excellence, Grateful

Full time position with benefits package.

Flagship Healthcare Properties is an Equal Opportunity Employer.