Front Office Coordinator | Growth, Perks & Impact

Bee's Plumbing and Heating; Seattle (WA); On-site; USD 50,000 - 56,000; Full time

Benefits offered by this job

Competitive pay

Career growth

Bonus & commission opportunities

401K

Company devices

Life insurance

Paid time off

Company events

Job summary

Bee’s Plumbing and Heating is seeking a proactive Front Office Coordinator to be the face of the office and ensure smooth day-to-day operations. You will welcome visitors, handle basic IT needs, support HR and leadership, and maintain a clean, well-stocked facility.

The role includes managing front desk duties, assisting with onboarding, tracking licenses, coordinating with vendors, and supporting leadership events and meetings. Full-time schedule with competitive pay and growth opportunities.

Qualifications

• 2+ years of experience in an office, front desk, administrative, or customer service role.
• Warm, professional communication skills in person, by phone, and by email.
• Strong organization and the ability to juggle several tasks and deadlines.
• Working knowledge of Microsoft Office (Outlook, Word, Excel).
• Comfort with basic technology troubleshooting and coordinating with IT support.
• Discretion with confidential employee information.
• Ability to lift up to 25 lbs and move around the facility throughout the day.

Responsibilities

• Greet and assist visitors, vendors, and deliveries in a professional, friendly manner.
• Serve as the first point of contact for IT questions and coordinate with our IT provider to resolve issues.
• Handle incoming and outgoing mail, packages, and shipping.
• Assist HR with onboarding, including new hire paperwork, orientation logistics, and workspace setup.
• Help track technician and company licenses, certifications, and renewal deadlines.
• Support technician compliance efforts by maintaining organized records and sending reminders.
• Keep the office, break areas, and shared spaces clean, organized, and welcoming.
• Monitor and restock office, kitchen, and cleaning supplies.
• Work with vendors for facility needs such as janitorial, maintenance, and equipment service, and schedule and follow up on service calls.
• Partner with leadership on company events, team meetings, and celebrations.
• Prepare for meetings by handling scheduling, materials, room setup, and catering.

Skills

Office experience

Customer service

Microsoft Office

IT liaison

Organizational skills

Discretion

Job description

Bee’s Plumbing and Heating is seeking a proactive Front Office Coordinator to be the face of the office and ensure smooth day-to-day operations. You will welcome visitors, handle basic IT needs, support HR and leadership, and maintain a clean, well-stocked facility.

The role includes managing front desk duties, assisting with onboarding, tracking licenses, coordinating with vendors, and supporting leadership events and meetings. Full-time schedule with competitive pay and growth opportunities.