Front Office Coordinator

FUSE FLEX SPACE; Gilbert (AZ); On-site; USD 24,796 - 28,929; Full time

Benefits offered by this job

Paid time off

Company-observed holidays

Job summary

A dynamic co-working company in Gilbert, Arizona, seeks a Front Office Coordinator to manage daily operations, assist members, and maintain workspace organization. This full-time role emphasizes strong organizational skills and a friendly demeanor, with a pay range of $18–$21 per hour. Ideal for individuals who thrive in lively environments and wish to grow in a flexible workspace setting.

Qualifications

• Prior experience in office management, coworking, or administrative support.
• Friendly and welcoming demeanor.
• Self-starter with reliable transportation.

Responsibilities

• Maintain cleanliness and organization of shared and private workspaces.
• Manage the booking calendar and confirm events and meetings.
• Serve as the first point of contact for guests and members.

Skills

Organizational skills

Verbal and written communication

Tech-savvy

Solution-oriented personality

Ability to multitask

Job description

At Fuse Flex Space, we are redefining the workspace experience. We are a locally owned and operated co‑working and co‑warehousing business dedicated to helping local entrepreneurs and small businesses grow and scale their businesses. We offer flexible workspaces including private offices, collaborative workspaces, rentable conference rooms, and over 20,000 sq. ft. of divisible warehouse space. Our goal is to provide a comfortable and functional workspace for our members to thrive. Join us and help shape the future of work!

Position Overview

The FrontOffice Coordinator is the heartbeat of our day‑to‑day operations. This role is responsible for maintaining the cleanliness, readiness, and organization of our shared and private workspaces, greeting and assisting members and guests, managing calendars and bookings, and supporting general operational needs.

If you’re someone who takes pride in staying organized, thrives in a people‑first environment, and enjoys making a space feel professional and cared for, this is the role for you.

This is a full‑time position, 40 hours per week, and we will allow schedule flexibility on an as‑needed basis. The role is ideal for someone proactive, enjoys a variety of tasks, and is looking to grow within a dynamic environment.

Key Responsibilities

Administrative Tasks & Calendar Management

• Ensure office opening and office closing tasks are completed daily.
• Manage the booking calendar and confirm that scheduled events, meetings, and tours are properly coordinated.
• Ensure all meeting rooms are prepped, reset, and stocked between bookings.
• Use coworking software (e.g., OfficeRnD) for member check‑ins, billing support, daily mail and package sorting, and room reservations.
• Respond to inquiries via email, phone, and in‑person with prompt and professional follow‑through.
• Coordinate with vendors (cleaning crew, maintenance, deliveries) to maintain day‑to‑day functionality.

Member Experience & Support

• Serve as the first point of contact for guests and members – greeting warmly, answering questions, and assisting with check‑ins.
• Facilitate tours for prospective members and support new member onboarding.
• Troubleshoot basic office tech needs, such as printers, Wi‑Fi, and member platform access.
• Support planning and execution of events, workshops, and community meetups.
• Promote upcoming events and engagement opportunities within the community.

Facility & Operations

• Monitor and maintain the overall cleanliness and organization of the coworking and meeting spaces.
• Track supply inventory and coordinate restocking of snacks, office materials, etc.
• Ensure coffee station, kitchen, and office supplies are restocked, organized, and cleaned as needed.
• Ensure excess trash and recycling are taken out, and the dishwasher is started as needed.
• Receive and manage deliveries, including lifting boxes and packages up to 50 lbs.
• On the rare occasion, assist in unloading pallets from delivery trucks using a pallet jack.
• Support any special projects or facility needs as requested by management.

Qualifications

• Prior experience in office management, coworking, hospitality, or administrative support.
• Strong organizational skills and attention to detail.
• Tech‑savvy: comfortable with email, calendars, coworking or membership platforms, and basic troubleshooting.
• Friendly, welcoming, and solution‑oriented personality.
• Self‑starter who can manage daily tasks independently and take initiative.
• Strong verbal and written communication skills.
• Ability to multitask and pivot when needed in a dynamic, member‑facing environment.
• Must have reliable transportation to and from work.

Schedule & Compensation

• Schedule: Monday–Friday | 8:00 AM – 5:00 PM. Full‑Time (40 hours/week)
• Pay: $18–$21 per hour. Based on experience
• Benefits: Benefits include paid time off and company‑observed holidays. Health insurance and retirement benefits are not currently offered, in accordance with small business exemption guidelines.

How to Apply

If you’re excited to be the face of our space and create a welcoming environment for our members, we’d love to hear from you! Send your resume and a brief cover letter to [e-mail].