Front Office Coordinator - Bilingual (Spanish)

All Care Therapies; Covina (CA); On-site; USD 25,000 - 30,000; Part time

Benefits offered by this job

Competitive compensation

Referral bonus program

Career advancement opportunities

Benefits for part-time employees

Job summary

All Care Therapies is seeking a part-time Front Office Coordinator to support our outpatient team. You will handle emails, calls, scheduling, and patient communications while ensuring accurate medical records and admissions procedures.

Responsibilities include translation support, form completion, and professional handling of inquiries. Hours are Tue/Thu/Fri 7:30am–4:30pm with competitive compensation and growth opportunities.

Qualifications

• Must be Bilingual (Spanish/English).
• Strong verbal and written communications skills.
• Must be detail-orientated and have thorough follow-up skills.
• Knowledgeable with Word, Excel, Outlook and ability to learn other software.

Responsibilities

• Receive and answer emails, calls, and mail for the facility.
• Schedule appointments for patients and clinicians.
• Guide staff and patients through admissions and correct medical protocols.
• Check and verify information on patient medical records.
• Coordinate admissions and discharge of patients.
• Consult with clinicians about patients' medical records.
• Ensure forms and documents are correctly filled in.
• Handle complaints and queries professionally.
• Provide occasional translation to caregivers and staff.

Skills

Bilingual (Spanish/English)

Verbal communications

Written communications

Detail-oriented

Follow-up skills

Tools

MS Word

MS Excel

Outlook

Job description

All Care Therapies is a leading provider of Physical, Occupational, Speech, and ABA therapy services, delivering care through virtual, in-home, and clinic-based settings across California, Texas, and Nevada. We serve individuals of all ages, combining innovative technology with a collaborative, patient-centered approach. Our dedicated clinicians provide flexible, high-quality care that meets patients where they are, supporting recovery, enhancing communication, and driving meaningful, long-term outcomes

Job Description

We are seeking aBilingual (Spanish) Front Office Coordinatorto join our dynamic outpatient team! This rolewill provide general office support with various clerical activities and related tasks, including but not limited to:

• Receiving and answering emails, telephone calls, and mail for the facility.
• Scheduling appointments for patients and clinicians.
• Guiding staff and patients through admissions and correct medical administrative protocols, requesting authorizations for new cases.
• Checking and verifying information on patient medical records.
• Coordinating admissions and discharge of patients.
• Consulting with clinicians about patients' medical records.
• Ensuring that forms and documents are correctly filled in.
• Handling complaints and queries professionally.
• Provide occasional translation to caregivers and staff

This role is part-time. Schedule: Tuesday/Thursday/Friday 7:30am - 4:30pm

Why Join Us?

Experience the difference of working with a close-knit team of dedicated therapists who value collaboration, mentorship, and shared professional growth.

• Competitive compensation that recognizes your expertise
• A referral bonus program to reward your network
• A clear pathway for career advancement through leadership development and internal promotion opportunities
• Comprehensive benefits for full-time employees, including medical, dental, vision, 401(k), and paid time off

Join us and build a rewarding career in an environment that invests in your success.

Qualifications

• Must be Bilingual (Spanish/English)
• Strong verbal and written communications skills
• Must be detail-orientated and have thorough follow-up skills
• Knowledgeable with all Microsoft Word, Excel, Outlook, etc. and ability to learn other soft

Additional information

All your information will be kept confidential according to EEO guidelines.