Front Office Coordinator

D4C DENTAL BRANDS, INC.; Houston (TX); On-site; USD 42,000 - 60,000; Full time

Job summary

D4C Dental Brands, Inc. invites applications for the position of Sedation Center Front Office Coordinator.

This role is the first point of contact for patients and families, managing front office operations, scheduling, registration, and financial arrangements to ensure an exceptional patient experience. The FOC communicates effectively with patients, providers, and staff, upholding the company’s mission to help children achieve a lifetime of great oral health.

Qualifications

• High School Diploma or equivalent required; Associates or Bachelor's degree preferred.
• Must be bilingual and fluent in Spanish.
• Minimum 2 years of experience in a dental, medical, or healthcare front office role (preferred).
• Experience with patient scheduling, insurance verification, and financial collections.
• Strong communication and customer service skills.

Responsibilities

• Greet and assist patients and families upon arrival at the Sedation Center.
• Handle patient registration, scheduling, check-in, and check-out processes.
• Verify insurance, collect payments, and explain financial responsibilities to families.
• Coordinate patient flow to ensure timely appointments and efficient provider schedules.
• Serve as a liaison between patients, providers, and clinical staff.
• Maintain accurate patient records and HIPAA compliance.
• Provide translation and support for Spanish-speaking patients and families as needed.
• Support office team by answering phones, responding to inquiries, and handling admin tasks.
• Assist with resolving patient concerns and escalate issues when appropriate.
• Contribute to a positive, welcoming, and professional office environment.

Skills

Bilingual English Spanish

Communication skills

Organizational skills

Multitasking

Conflict resolution

Education

High School Diploma

Associates or Bachelor's preferred

Spanish fluency required

Tools

Scheduling software

Insurance verification tools

Job description

Sedation Center Front Office Coordinator (FOC)

Work Hours: Mon

• Wed 5:00am
• 3:00m Thur-Fri 8:00
• 4:0pm Sat 7:30am- 2:30pm

Job Summary

The Sedation Center Front Office Coordinator (FOC) is the first point of contact for patients and families, responsible for ensuring an exceptional patient experience from check-in to check-out. This role manages the front office operations of the Sedation Center, supports patient scheduling, registration, and financial arrangements, and communicates effectively with patients, providers, and staff. The FOC plays a vital role in maintaining a smooth daily workflow while upholding the companys mission of helping children achieve a lifetime of great oral health.

Education / Credentials

• High School Diploma or equivalent required; Associates or Bachelors Degree preferred.
• Must be bilingual and fluent in Spanish (required).

Job-Related Experience

• Minimum 2 years of experience in a dental, medical, or healthcare front office role (preferred).
• Experience with patient scheduling, insurance verification, and financial collections.
• Strong communication and customer service skills.

Job-Related Skills / Competencies

• Ability to effectively communicate with patients and families in both English and Spanish.
• Excellent organizational and multitasking abilities.
• Knowledge of dental/medical terminology, insurance processes, and scheduling systems.
• Ability to remain calm and professional in a fast-paced environment.
• Strong problem-solving and conflict-resolution skills.

Major Duties and Responsibilities

• Greet and assist patients and families upon arrival to the Sedation Center.
• Handle patient registration, scheduling, check-in, and check-out processes.
• Verify insurance, collect payments, and explain financial responsibilities to families.
• Coordinate patient flow to ensure timely appointments and efficient use of provider schedules.
• Serve as a liaison between patients, providers, and clinical staff.
• Maintain accurate patient records, documentation, and compliance with HIPAA.
• Provide translation and support for Spanish-speaking patients and families as needed.
• Support the office team by answering phones, responding to inquiries, and handling administrative tasks.
• Assist with resolving patient concerns and escalating issues when appropriate.
• Contribute to a positive, welcoming, and professional office environment.

Working Conditions / Physical Demands

Sedation Center office environment, primarily desk-based with patient interaction. Must be able to work 6:00am 3:30pm, Monday through Friday.

Other Duties

This job description reflects managements assignment of essential functions. It does not restrict managements right to assign or reassign duties and responsibilities as needed.