Front Office Assistant Cardiovascular Institute

OSF HealthCare Saint Anthony Medical Center; Rockford (IL); On-site; USD 24,000 - 27,000; Part time

Job summary

OSF HealthCare Saint Anthony Medical Center is seeking a Front Office Assistant to deliver exceptional customer service as the first point of contact for patients and families. You will handle reception duties, scheduling, and coordination with insurance providers to support efficient care delivery.

The role emphasizes patient-first interactions, accurate scheduling, and proficiency with basic Microsoft Office tools, while maintaining a welcoming, professional office environment.

Qualifications

• Education: High School or GED equivalent.
• Customer service experience.
• Typing, filing, telephone skills.
• Basic Microsoft application proficiency.
• Excellent Customer Service skills.

Responsibilities

• Provide reception/clerical support in a medical practice front office.
• Schedule and register patients; coordinate with providers and insurance.
• Handle incoming/outgoing calls, collect co-pays, and manage appointments.

Skills

Customer service

Typing

Filing

Telephone skills

Microsoft Office

Education

High School or GED

Tools

EMR experience

Job description

Total Rewards

OSF HealthCare is dedicated to provide Mission Partners with a comprehensive and market-competitive total rewards package that includes benefits, compensation, recognition and well-being offerings that focus on the whole person and engage with their current stage of life and career. Click here to learn more about benefits and the total rewards at OSF.

Expected pay for this position is $17.66 - $19.63/hour. Actual pay will be determined by experience, skills and internal equity. This is an Hourly position.

Overview

POSITION SUMMARY:

The Front Office Assistant provides exceptional customer services throughout their interaction with patients, families and their support systems. They are the face of the office and their interaction with the patient/family is important in creating a patient-first environment. This creates an excellent first impression of OSF’s services to patients, families and other external customers over the phone or in person. Performs a variety of reception/clerical duties in a medical practice front office and adheres to department guidelines for scheduling and registration. Works collaboratively with patients, providers, office staff and insurance companies to ensure that patient needs are met. Communicates with insurance companies to determine patient benefits, completes prior-authorizations, and is responsible for incoming and outgoing patient calls, co-pay collection, appointment and procedure scheduling for patients.

Qualifications

REQUIRED QUALIFICATIONS:

• Education: High School or GED equivalent
• Customer service experience
• Typing, filing, telephone skills
• Basic Microsoft application proficiency
• Excellent Customer Service skills

PREFERRED QUALIFICATIONS:

• Basic knowledge of medical terminology, ICD-10 and CPT codes
• Electronic Medical Record experience

OSF HealthCare is an Equal Opportunity Employer.