Front Office Administrator (Part-Time)

Mindfully Behavioral Health; West Chester Township (OH); On-site; USD 20,000 - 29,000; Part time

Job summary

Positive Leaps in West Chester, OH is seeking a Part-Time Office Assistant to support our West Chester office. This position offers part-time hours, including students or individuals seeking supplemental or summer employment opportunities.

Location: Positive Leaps – West Chester, OH. Schedule: Mondays, Wednesdays, and Fridays 12:00 PM – 5:30 PM, with occasional schedule adjustments. Pay Rate: $18/hour.

Qualifications

• Proficiency with Microsoft Office programs including Word, Outlook, and Excel is required.
• Experience in front office or administrative support preferred.
• Experience working with child and family populations preferred.
• Strong organizational, communication, and multitasking skills.
• Ability to work efficiently in a fast-paced environment with strong attention to detail.

Responsibilities

• Provide professional and welcoming administrative support
• Answer and direct incoming phone calls and manage office communications
• Maintain and organize electronic and paper files and records
• Assist with scheduling, forms, mailings, and general office tasks
• Maintain confidentiality of client and business information
• Inventory and organize office supplies and maintain a clean workspace
• Communicate effectively with staff, clients, and stakeholders
• Support additional administrative duties as assigned

Skills

Microsoft Office

Front office experience

Child & family experience

Organizational skills

Communication

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Job description

Description

About Positive Leaps

At Positive Leaps, diversity, equity, and inclusion are at the foundation of everything we do. As a minority woman-owned organization, we are passionate about creating a workplace where every team member feels valued, respected, and empowered to thrive.

Positive Leaps is seeking a Part-Time Office Assistant to support our West Chester office. This position is ideal for someone looking for part-time hours, including students or individuals seeking supplemental or summer employment opportunities.

Location: Positive Leaps – West Chester, OH
Schedule: Mondays, Wednesdays, and Fridays from 12:00 PM – 5:30 PM, with flexibility for occasional schedule adjustments as needed to support agency operations
Pay Rate: $18/hour

Primary Responsibilities:

• Provide professional and welcoming administrative support
• Answer and direct incoming phone calls and manage office communications
• Maintain and organize electronic and paper files and records
• Assist with scheduling, forms, mailings, and general office tasks
• Maintain confidentiality of client and business information
• Inventory and organize office supplies and maintain a clean workspace
• Communicate effectively with staff, clients, and stakeholders
• Support additional administrative duties as assigned

Qualifications:

• Proficiency with Microsoft Office programs including Word, Outlook, and Excel is required
• Experience in front office or administrative support preferred
• Experience working with child and family populations preferred
• Strong organizational, communication, and multitasking skills
• Ability to work efficiently in a fast-paced environment with strong attention to detail

Additional Information:

This position is located within a children’s mental health facility and may involve exposure to loud or emotionally heightened environments. Candidates should be comfortable working in an active and dynamic setting.

Please note candidates with a significant job-hopping history may not be considered.

Mindfully LLC is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and internship. Mindfully LLC makes hiring decisions based solely on qualifications, merit, and business needs at the time. Furthermore, the Company will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in an undue hardship.