Office Administrator (Part-Time)

GLY Construction; Bellevue (WA); On-site; USD 36,000 - 41,000; Part time

Benefits offered by this job

Bonus program

Healthcare coverage

Health Reimbursement Account

Employee assistance program

Paid time off

Professional development

Community engagement

Job summary

GLY Construction seeks a part-time Office Administrator in Bellevue to support daily operations and serve as the primary contact for inquiries. The role requires excellent customer service, discretion, and a collaborative team spirit.

Responsibilities include answering calls, greeting visitors, coordinating meetings, managing mail and supplies, and assisting with document preparation. The ideal candidate has 1–3 years of office support experience, strong communication skills, and proficiency in

Qualifications

• 1–3 years of office support or related experience.
• Strong communication and customer service skills.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Support daily operations in a part-time capacity.
• Provide front desk coverage and greet clients, vendors, and visitors.
• Answer calls, screen and route inquiries, and provide information as needed.
• Coordinate meetings, conference room schedules, and catering/setup.
• Manage mail, packages, and office supplies.
• Assist with document preparation, filing, and data entry.
• Support project drawings ordering and onsite/offsite events.

Skills

Communication

Team player

Adaptability

Organization

Attention to detail

Discretion

Humor

Tools

Microsoft Office

Job description

We are seeking a part-time Office Administrator to support daily operations and serve as a key point of contact for internal and external inquiries. This role requires a strong understanding of company activities, excellent customer service, and a high degree of discretion and confidentiality. Responsibilities include managing a multi-line phone system, directing calls, and greeting clients, vendors, and visitors. The ideal candidate is a team player who is flexible and willing to assist with a variety of administrative tasks. This position reports to the Executive Administrator.

What You Get To Do

• Work in a team environment alongside another
• Office Administrator to support daily operations
• Provide front desk coverage Monday-Thursday, 6:30 a.m.-1:00 p.m.
• Serve as the first point of contact, representing GLY with professionalism and excellent customer service
• Greet visitors, determine the nature of their business, and direct them appropriately
• Answer, screen, and route incoming calls; provide general company information as needed
• Coordinate conference room schedules and support meetings, including catering and setup
• Manage incoming/outgoing mail and packages (USPS, UPS, FedEx, courier)
• Perform corporate purchasing and monthly credit card reconciliation, coding expenses appropriately
• Maintain clean, organized common areas; restock and manage office supplies and equipment
• Support teams with document preparation, scanning, filing, and database maintenance
• Order project drawings and assist with general office needs
• Run errands and support special requests (valid driver’s license required)
• Assist with coordination of onsite and offsite events

What It Takes

• Strong communication skills and ability to work with diverse stakeholders
• Friendly, approachable, and team-oriented mindset
• Adaptability and ability to manage changing priorities
• Strong organizational and time management skills
• Ability to work efficiently under pressure
• Attention to detail and a proactive approach
• A sense of humor

Ideal Candidates Will Have

• 1-3 years of office support, customer service, or related experience
• Experience with multi-line phone systems (preferred)
• Strong attention to detail in a fast-paced environment
• Proficiency in Microsoft Office Suite

Hourly Range: $26–$30 per hour, depending on experience (DOE)

Benefits Include

• Annual merit and performance-based bonus program
• Medical, dental, and vision coverage (employee premiums fully paid; dependents subsidized)
• Health Reimbursement Account
• Employee Assistance Program
• Paid time off, holidays and parental leave
• Professional development opportunities
• Community and industry engagement

Physical Requirements

• Regular, predictable attendance
• Ability to communicate clearly and exchange accurate information
• Ability to remain seated at a computer for extended periods
• Operate standard office equipment
• Work in an environment with moderate noise and frequent interruptions
• Occasionally lift up to 50 pounds and move throughout the office
• Wear personal protective equipment when required

GLY participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee's Form I-9 to confirm work authorization. This information is kept completely confidential, is obtained only after a candidate is hired, and will not be used to pre-screen any job applicant. GLY is also a drug-free workplace and tests all new hires (subject to and in accordance with union bargaining agreements).

GLY is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.