Global HQ Front Desk & Operations Specialist

MC Machinery Systems Inc.; Elk Grove Village (IL); On-site; USD 65,000 - 80,000; Full time

Job summary

MC Machinery Systems Inc. seeks a Reception & Administrative Operations Specialist to manage the front desk and act as a central hub for daily operations at headquarters.

The role supports communications, sales, logistics, and executive coordination with accuracy and professionalism. Ideal candidates have 5–7+ years of corporate front-office experience, strong organizational skills, and familiarity with Salesforce and Microsoft Dynamics AX within a Microsoft Office environment.

Qualifications

• 5-7+ years of advanced administrative/front-office experience in a corporate environment.
• Experience supporting multi-division operations and HQ front office preferred.
• Familiarity with CRM (Salesforce) and ERP (Microsoft Dynamics AX) systems.
• Discretion handling confidential information and timely tasks.

Responsibilities

• Greet visitors, manage sign-ins, distribute badges, and maintain a professional lobby.
• Route calls via Zoom Phone; manage emails and form submissions across departments.
• Coordinate onboarding, interviews, and communications with HR and management.
• Manage calendars, meeting rooms, and A/V in Outlook for executives and teams.
• Support CRM data accuracy and lead distribution across divisions.
• Assist with purchasing, vendor relations, and basic office operations.

Skills

Professionalism

Interpersonal skills

Communication

Discretion

Time management

Education

Associate or Bachelor's degree

Tools

Microsoft Office

Zoom Phone

Salesforce

Microsoft Dynamics AX

ERP systems

Job description

MC Machinery Systems Inc. seeks a Reception & Administrative Operations Specialist to manage the front desk and act as a central hub for daily operations at headquarters.

The role supports communications, sales, logistics, and executive coordination with accuracy and professionalism. Ideal candidates have 5–7+ years of corporate front-office experience, strong organizational skills, and familiarity with Salesforce and Microsoft Dynamics AX within a Microsoft Office environment.