Front Office & Administrative Coordinator (Onsite)

Ultimate Staffing; Chaska (MN); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Competitive medical, dental, andVision

401(k) with company match

4 weeks PTO

Paid holidays

Employee appreciation and recognition

Team events and company socials

Engagement activities coordination

Collaborative work environment

Job summary

Ultimate Staffing is seeking a professional and customer-focused Receptionist / Administrative Assistant to serve as the first point of contact for visitors, vendors, and employees in the Chaska area. This on-site role supports front desk operations while providing administrative support across multiple departments in a collaborative environment.

The Receptionist will manage front desk activities, handle communications, coordinate vendors and supplies, and assist with employee engagement

Qualifications

• High School Diploma or GED required.
• 2+ years of receptionist, administrative assistant, customer service, or related experience preferred.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Strong verbal and written communication skills.
• Professional appearance and customer-service mindset.
• Excellent organizational and multitasking skills.
• Dependable attendance and punctuality.

Responsibilities

• Answer and direct incoming telephone calls professionally and efficiently.
• Welcome visitors and provide a positive first impression.
• Handle mail, deliveries, courier services, and shipping needs.
• Maintain office supply inventory and place orders as needed.
• Coordinate with vendors regarding office equipment, services, and supplies.
• Process and reconcile invoices related to office operations.
• Maintain employee schedules and office calendars as needed.
• Provide administrative support to multiple departments.
• Assist with company events, employee engagement initiatives, and special projects.
• Support general office operations and perform additional duties as assigned.

Skills

Customer service

Communication

Multitasking

Organizational skills

Scheduling

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Job description

Ultimate Staffing is seeking a professional and customer-focused Receptionist / Administrative Assistant to serve as the first point of contact for visitors, vendors, and employees in the Chaska area. This on-site role supports front desk operations while providing administrative support across multiple departments in a collaborative environment.

The Receptionist will manage front desk activities, handle communications, coordinate vendors and supplies, and assist with employee engagement