Administrative Assistant & Office Engagement Coordinator

HDR, Inc.; Brooklyn (FL); On-site; USD 42,000 - 55,000; Full time

Job summary

HDR, Inc. is seeking an Administrative Assistant in Jacksonville, FL to support office leadership and teams across administrative operations. Responsibilities include greeting visitors, handling mail, coordinating with facilities, onboarding new hires, and assisting with meetings and events.

The role requires strong communication, organizational skills, and proficiency in MS Office. Local candidates preferred; join an employee-owned culture that values collaboration and impact.

Qualifications

• High School diploma or equivalent.
• Excellent verbal and written communication including grammar, punctuation, proofreading, spelling and telephone skills.
• Flexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environment.
• Self-motivated, well-organized and detail-oriented.
• Ability to handle confidential information.
• Proficiency with MS Office including Word and Outlook.
• An attitude and commitment to being an active participant of our employee-owned culture is a must.

Responsibilities

• Provide receptionist duties including greeting visitors and employees, processing mail, and maintaining parking validation.
• Assist office leadership with administration, support, and preparation of operating plans/reports.
• Coordinate with building management, obtain supplies, assist with moves, and manage licenses.
• Assist Quality Coordinator with scheduling quality reviews and documentation.
• Prepare and format materials from drafts or copies (reports, minutes, forms, tables).
• Maintain workstation records and coordinate staff relocations with IT and leadership.
• Assist with purchase-card transactions and track receipts with backup documentation.
• Support internal communications and onboarding of new hires.
• Prepare social media posts promoting office activities and coordinate internal staff events.
• Coordinate meetings in Jacksonville including onsite meals and large meeting needs.
• Maintain organizational charts and email distribution lists.
• Coordinate building access for visitors.
• Other duties as needed.

Skills

Verbal communication

Written communication

Multitasking

Detail-oriented

Education

Associates degree

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

LinkedIn

Job description

HDR, Inc. is seeking an Administrative Assistant in Jacksonville, FL to support office leadership and teams across administrative operations. Responsibilities include greeting visitors, handling mail, coordinating with facilities, onboarding new hires, and assisting with meetings and events.

The role requires strong communication, organizational skills, and proficiency in MS Office. Local candidates preferred; join an employee-owned culture that values collaboration and impact.