Executive Assistant

Daley And Associates, LLC; Boston (MA); Hybrid; USD 55,000 - 76,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

Daley And Associates, LLC in Boston, MA is seeking an Executive Assistant to support C-suite leaders. The role involves managing complex calendars, coordinating travel, and handling high-level communications in a fast-paced environment.

This 3-6+ month contract-to-hire position offers a hybrid work model and pays $40-$55 per hour, depending on experience. The ideal candidate has 2–5 years in executive or administrative roles, with strong organization and discretion.

Qualifications

• Bachelor's degree required.
• 2–5 years of executive or administrative experience.
• Strong organizational skills and discretion with sensitive information.
• Excellent written and verbal communication.
• Proficiency with Microsoft Office, including Outlook.

Responsibilities

• Manage calendars and travel logistics for C-suite and senior leaders.
• Prepare materials for internal meetings, board meetings, and investor communications.
• Screen and prioritize communications; gatekeeper for leadership's time.
• Handle expense reporting and confidential documents.
• Oversee office operations, vendor relationships, and facilities.
• Coordinate IT and vendor needs; liaise with building management.
• Plan internal events, offsites, and client meetings.
• Assist with onboarding logistics for new hires.
• Support ad hoc projects as directed by leadership.

Skills

Calendar management

Communication skills

Organizational skills

Discretion

Problem solving

Education

Bachelor's degree

Tools

Microsoft Outlook

Microsoft Office

Job description

We are currently seeking candidates for an Executive Assistant opportunity at a highly successful boutique investment management firm located in Boston, MA. The Executive Assistant will be responsible for managing complex calendars, scheduling and travel logistics, handling internal and external communications, and overseeing office operations. The ideal candidate will have 2-5 years of executive assistant, administrative assistant, or office management experience, ideally in investment management, financial services, or professional services.

This is a 3-6+ month contract-to-hire role paying between $40-$55/hour (depending on experience). This role supports a hybrid work model.

Responsibilities

• Manage calendars (Microsoft Outlook), scheduling, and travel logistics for C-suite and senior leaders
• Prepare materials for internal meetings, board meetings, and investor communications
• Screen and prioritize incoming communications and act as a gatekeeper for leadership's time
• Handle expense reporting, correspondence, and confidential documents with discretion
• Oversee office operations, vendor relationships, and facilities needs
• Manage office supplies, equipment, and coordinate with IT/external vendors as needed
• Serve as primary point of contact for building management and office-related logistics
• Plan and execute internal events, offsites, and client meetings
• Support new-hire onboarding logistics (equipment, workspace setup, welcome materials)
• Assist with ad hoc projects and special initiatives as directed by leadership

Qualifications

• Bachelor's degree required
• 2–5 years of executive assistant, administrative assistant, oroffice managementexperience ideally in investment management, financial services, or professional services
• Strong organizational skills, attention to detail, and discretion with sensitive information
• Excellent written and verbal communication
• Proficiency in Microsoft Office, including Microsoft Outlook for calendar management
• Self-starter who anticipates needs and problem-solves independently