Front Office Admin Support - Primary & Specialty Care Clinics (Pasadena)

UCLA Health; Pasadena (CA); On-site; USD 38,000 - 54,000; Full time

Job summary

UCLA Health in Pasadena is seeking a Front Office Admin Support to provide administrative and patient care assistance at a UCLA Health Community Clinic. You will help coordinate patient flow from registration to discharge and work as part of the Ambulatory Care clinic team to ensure smooth outpatient operations.

The role requires strong communication, organizational skills, and the ability to coordinate appointments and transportation while maintaining schedules.

Qualifications

• Ability to communicate professionally and effectively with physicians and staff in a high volume setting.
• Excellent organizational skills and ability to prioritize assignments.
• Skill in efficiently and accurately facilitating the appointment making process, including transportation arrangements and maintain sub-specialty physician schedules
• Excellent interpersonal and communication skills to coordinate multiple appointments with staff from many clinical services at the UCLA Medical Center.
• Proficiency with Word, Excel, and Email.
• Experience with a database program.
• Knowledge of major medical insurance plans and types of coverage provided.
• Knowledge of medical terminology.

Responsibilities

• As a Front Office Admin Support, you will provide administrative and patient care support to assigned clinic in the UCLA Health Community Clinics.
• Assist in coordinating patient flow throughout the clinic, from registration to discharge.
• Work as a member of the Ambulatory Care clinic team to provide smooth outpatient flow resulting in optimum patient satisfaction and clinic operation.

Skills

Professional communication

Organizational skills

Appointment scheduling

Interpersonal skills

Tools

Word

Excel

Email

Database software

Job description

Work Schedule

Monday - Friday: 8:30am - 5:30pm

Posted Date

11/03/2026

Salary Range: $27.74 - 39.36 Hourly

Employment Type

Duration

Indefinite

Job #

33884

Primary Duties and Responsibilities

As a Front Office Admin Support, you will provide administrative and patient care support to assigned clinic in the UCLA Health Community Clinics. Assist in coordinating patient flow throughout the clinic, from registration to discharge. Work as a member of the Ambulatory Care clinic team to provide smooth outpatient flow resulting in optimum patient satisfaction and clinic operation.

Salary Range: $27.74 - $39.36 hourly

Job Qualifications

Required:

• Ability to communicate professionally and effectively with physicians and staff in a high volume setting.
• Excellent organizational skills and ability to prioritize assignments
• Skill in efficiently and accurately facilitating the appointment making process, including transportation arrangements and maintain sub-specialty physician schedules
• Excellent interpersonal and communication skills to coordinate multiple appointments with staff from many clinical services at the UCLA Medical Center

Preferred:

• Skill in using a PC with associated programs including Word, Excel, and Email
• Skill in demonstrating work experience with a database computer program
• Knowledge of major medical insurance plans and types of coverage provided
• Knowledge of medical terminology

As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer. Current/former UC employees are subject to a personnel file review.