Front Office & Admin Coordinator — Benefits & 401(k)

Modern Construction Services, LLC.; Charlotte, Northern (NC, KY); Hybrid; USD 52,000 - 72,000; Full time

Job summary

Modern Construction Services, LLC. is seeking an Office Manager to be the first voice and face of the company. Based in Charlotte, NC, you will manage AP, vendor records, office operations, calendars, and travel for leadership and site teams.

You will support the leadership team with document prep, file organization, and timely decision-making. The role emphasizes discretion, accuracy, and strong Microsoft 365 usage, with bilingual English/Spanish desirable.

Qualifications

• Experience as an office manager, administrator, or executive support professional.
• Strong Microsoft 365 skills, including Outlook calendar, Word, Excel, and SharePoint.
• Comfort with accounting, AP, and work-order systems, with accurate data entry at volume.
• Discretion with sensitive financial, client, and personnel information.
• Sound judgment and ability to anticipate needs and route tasks appropriately.
• Nice to have: QuickBooks, Bill.com, or Sage; procurement exposure; executive calendar support; bilingual in English and Spanish.

Responsibilities

• Be the first voice and face of MCS, greet employees, clients, vendors, and visitors; answer and route calls; manage incoming mail, parcels, and email.
• Support the leadership team by organizing files, building documents, protecting calendars, and driving decisions.
• Coordinate company travel for leadership and job-site trips; manage corporate travel accounts.
• Run accounts payable; enter AP into systems, manage weekly AP aging, process expense reports and per diems.
• Maintain vendor database with certificates of insurance, W-9s, and credit terms.
• Support purchasing: research suppliers, place orders, track deliveries, back up Purchasing Manager.
• Manage office supplies and coordinate facility maintenance; handle licenses and re-certifications.
• Coordinate staff meetings and events, assist with onboarding, uniforms, and corporate accounts.

Skills

Microsoft 365

Data entry at volume

Discretion with sensitive information

Calendar management

Bilingual English/Spanish

Tools

QuickBooks

Bill.com

Sage

Job description

Modern Construction Services, LLC. is seeking an Office Manager to be the first voice and face of the company. Based in Charlotte, NC, you will manage AP, vendor records, office operations, calendars, and travel for leadership and site teams.

You will support the leadership team with document prep, file organization, and timely decision-making. The role emphasizes discretion, accuracy, and strong Microsoft 365 usage, with bilingual English/Spanish desirable.