Front Desk & Operations Administrator (AP, Purchasing, Travel)

Modern Construction and Facilities Maintenance; Charlotte (NC); On-site; USD 52,000 - 78,000; Full time

Benefits offered by this job

Annual performance bonus

Full benefits: medical, dental, vision

401(k) with 3% matching

Job summary

Modern Construction Services, headquartered in Charlotte, NC, is seeking an office manager/administrative professional to greet guests, handle calls and mail, and support executives. You will coordinate AP, purchasing, vendor data, and travel for leadership, ensuring accurate data and timely payments.

You’ll organize calendars, prepare documents, maintain files, and assist with onboarding and corporate accounts.

Qualifications

• Experience as an office manager, administrator, or executive or administrative support professional.

Responsibilities

• Be the first voice and face of MCS. Greet employees, clients, vendors, and visitors, answer and route calls, and handle incoming mail, parcels, and email.
• Support the leadership team. Organize files, build documents and reports, protect calendars, and bring work to a decision point.
• Coordinate company travel, from leadership itineraries to job-site trips, and keep the corporate travel accounts current
• Run accounts payable. Enter AP into the accounting and work-order systems, work the weekly AP aging report so vendors are paid accurately and on time, and process expense reports, reimbursements, and per diem approvals
• Keep the vendor database clean and current, including certificates of insurance, W-9s, and credit terms
• Support purchasing. Research suppliers, place orders, track deliveries, and serve as the trained backup to the Purchasing Manager so the work never goes dark when they are out
• Manage office supplies, coordinate office maintenance with the Facilities Tech Manager, and handle agency applications, re-certifications, and business licensing
• Coordinate staff meetings and events, recognize employee milestones, and support new-hire onboarding, uniforms, and corporate accounts

Skills

Microsoft 365

Outlook calendar

Word

Excel

SharePoint

Tools

QuickBooks

Bill.com

Sage

Job description

Modern Construction Services, headquartered in Charlotte, NC, is seeking an office manager/administrative professional to greet guests, handle calls and mail, and support executives. You will coordinate AP, purchasing, vendor data, and travel for leadership, ensuring accurate data and timely payments.

You’ll organize calendars, prepare documents, maintain files, and assist with onboarding and corporate accounts.