Front Desk & Ops Admin — Growth-Focused

Modern Construction Services; Charlotte (NC); On-site; CAD 45,000 - 65,000; Full time

Job summary

Modern Construction Services is a fast-growing, women-owned commercial construction and facilities maintenance company. We are seeking an organized Office Manager to keep front-of-house, AP, vendors, travel, and office operations running smoothly.

You will greet visitors, manage calendars, process invoices, maintain vendor data, support purchasing, and help onboarding and events. Strong MS 365 skills and discretion are essential for success.

Qualifications

• Experience as an office manager or admin support professional; construction or project-driven business a plus.
• Proficient with Microsoft 365: Outlook, Word, Excel, SharePoint.
• Comfort with accounting, AP, and data entry at volume.
• Discretion with confidential financial, client, and personnel information.
• Good judgment and proactive problem solving to keep work moving.
• Nice to have: QuickBooks, Bill.com, or Sage; procurement exposure; executive calendar support; bilingual English/Spanish.

Responsibilities

• Be the first voice and face of MCS, greet employees, clients, vendors, and visitors; answer and route calls; manage mail and emails.
• Support the leadership team by organizing files, reports, calendars, and decisions.
• Coordinate company travel for leadership and job sites; keep corporate travel accounts current.
• Run accounts payable; enter AP in systems; manage weekly AP aging; process expense reports and per diem approvals.
• Maintain the vendor database (insurance certificates, W-9s, terms).
• Support purchasing; research suppliers, place orders, track deliveries; backup to Purchasing Manager.
• Manage office supplies; coordinate facilities; handle licenses and renewals.
• Coordinate staff meetings and events; assist onboarding, uniforms, and corporate accounts.

Skills

Office management

Administrative support

Data entry

Discretion with sensitive information

Judgment & problem solving

Attention to detail

Bilingual English/Spanish

Tools

Microsoft 365

Outlook

Word

Excel

SharePoint

QuickBooks

Bill.com

Sage

Job description

Modern Construction Services is a fast-growing, women-owned commercial construction and facilities maintenance company. We are seeking an organized Office Manager to keep front-of-house, AP, vendors, travel, and office operations running smoothly.

You will greet visitors, manage calendars, process invoices, maintain vendor data, support purchasing, and help onboarding and events. Strong MS 365 skills and discretion are essential for success.