Front Office Admin Coordinator - Behavioral Health

Pyramid Healthcare; East Stroudsburg (Monroe County); On-site; USD 21,000 - 22,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

401(k) with Company Match

Paid Time Off

Tuition Reimbursement

Flexible Spending Accounts

Life Insurance

Employee Recognition Programs

Referral Bonus opportunities

Job summary

Pyramid Healthcare in East Stroudsburg, PA is seeking an Administrative Assistant to provide administrative, clerical, and operational support to ensure smooth daily facility operations. You will manage front office activities, greet clients, coordinate scheduling, and support billing documentation.

The role requires a High School Diploma (Bachelor’s preferred), strong communication, proficiency with Microsoft Office, and confidentiality.

Qualifications

• High School Diploma required. Bachelor’s degree preferred.
• Experience in administrative functions preferred.
• Experience within the behavioral healthcare field preferred.

Responsibilities

• Manage the daily operations of the facility front office.
• Welcome, greet, and assist clients, visitors, vendors, and staff entering the facility.
• Coordinate and oversee appointment scheduling.
• Maintain medical records, including filing, transcription, record transfers, and assisting the facility with completion of medical record responsibilities.
• Perform general administrative duties, including answering telephones, filing, copying, faxing, typing, scanning, mailing, and preparing correspondence.
• Purchase office and client supplies while maintaining appropriate inventory levels.
• Assist with client intake processes and billing documentation.
• Coordinate maintenance and repair of office equipment by communicating with vendors and service providers.
• Maintain and reconcile petty cash in accordance with company policy.
• Maintain the appearance, cleanliness, and organization of the office and reception areas.
• Must exercise discretion and maintain confidentiality with regard to all company information
• Completion of all required trainings as designated by the company and accreditation/licensing entities.
• Other duties as assigned.

Skills

Front office operations

Client/interpersonal communication

Microsoft Office

Electronic health record systems

Crisis management

Regulatory compliance

Confidentiality

Time management

Education

High School Diploma

Bachelor’s degree preferred

Job description

Pyramid Healthcare in East Stroudsburg, PA is seeking an Administrative Assistant to provide administrative, clerical, and operational support to ensure smooth daily facility operations. You will manage front office activities, greet clients, coordinate scheduling, and support billing documentation.

The role requires a High School Diploma (Bachelor’s preferred), strong communication, proficiency with Microsoft Office, and confidentiality.