Front Desk & Visitor Services Coordinator

Wilson Sonsini; San Francisco (CA); On-site; USD 34,000 - 46,000; Full time

Job summary

Wilson Sonsini is seeking a Receptionist for our San Francisco office. This role serves as the face of the firm, providing professional and courteous client and visitor interaction and supporting essential office operations.

The position reports to the Office Administrator and may include tasks such as booking conference rooms, registering visitors, managing access cards, and assisting with invoices and other admin projects. Onsite Monday to Friday, 8:00 AM–5:00 PM or 9:00 AM–6:00 PM.

Qualifications

• Professional telephone etiquette required.
• Excellent verbal and written communication across all levels.
• Must be able to work well in a team-oriented environment.

Responsibilities

• Answer incoming calls and transfer internally and externally using Microsoft Teams.
• Greet and assist clients, guests, vendors, and employees.
• Ensure all visitors are registered in the visitor management system and with building security.
• Schedule internal conference rooms and arrange for catering and technical equipment when necessary.
• Assist with conference room setup including food, beverages, and special requests.
• Oversee onsite meetings to ensure smooth operations and address guest requests.
• Assist with booking visiting attorney offices when necessary.

Skills

Telephone etiquette

Verbal communication

Written communication

Team player

Education

High school diploma

Bachelor's degree preferred

Tools

MS Office

Microsoft Teams

Job description

Wilson Sonsini is seeking a Receptionist for our San Francisco office. This role serves as the face of the firm, providing professional and courteous client and visitor interaction and supporting essential office operations.

The position reports to the Office Administrator and may include tasks such as booking conference rooms, registering visitors, managing access cards, and assisting with invoices and other admin projects. Onsite Monday to Friday, 8:00 AM–5:00 PM or 9:00 AM–6:00 PM.