Front Desk & Visitor Experience Coordinator

Gatekeeper Systems, Inc.; Lake Forest (CA); On-site; USD 28,000 - 33,000; Full time

Benefits offered by this job

Annual bonus

Health insurance

401(k) with match

Generous PTO + holidays

Career growth opportunities

Job summary

Gatekeeper Systems, Inc. in Foothill Ranch, CA is hiring a Front Office Assistant to be the welcoming first point of contact. You will manage front desk operations, greet visitors, sign-in guests, route calls, handle mail and deliveries, and support meetings and events.

The role reports to the CEO's Executive Assistant and provides backup EA support as needed. We offer competitive compensation and benefits, including healthcare, a 401(k) match, generous PTO and holidays, and opportunities for

Qualifications

• High school diploma or equivalent required.
• Minimum 1 year of receptionist/front desk/customer service experience.
• Proficiency in Microsoft Office Suite and scheduling software.

Responsibilities

• Greet and welcome visitors, clients, and vendors professionally.
• Manage guest sign-in procedures and front desk sign-in.
• Answer main office phone line and route calls appropriately.
• Receive and distribute mail; arrange outgoing shipments and couriers.
• Accept deliveries and notify employees for pickup.
• Maintain a clean, organized reception area at all times.
• Order and stock office, conference, and kitchen supplies.
• Coordinate catering for meetings and events.
• Support office events and company celebrations.
• Liaise with building management and vendors on maintenance.
• Coordinate building access credentials and related tasks.
• Provide general administrative support and backup EA as needed.

Skills

Customer Service

Attention to Detail

Time Management

Problem Solving

Adaptability

Discretion

Communication

Education

High School Diploma

Associate Degree or Certification preferred

Tools

Microsoft Office Suite

Multi-line Phone Systems

Scheduling Software

Job description

Gatekeeper Systems, Inc. in Foothill Ranch, CA is hiring a Front Office Assistant to be the welcoming first point of contact. You will manage front desk operations, greet visitors, sign-in guests, route calls, handle mail and deliveries, and support meetings and events.

The role reports to the CEO's Executive Assistant and provides backup EA support as needed. We offer competitive compensation and benefits, including healthcare, a 401(k) match, generous PTO and holidays, and opportunities for