Front Desk Administrative Assistant — Scheduling & Support

Ultimate Staffing Services; Costa Mesa (CA); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Competitive hourly pay

Professional office environment

Long-term or contract-to-hire

Job summary

Ultimate Staffing Services in Costa Mesa is seeking a Front Desk Administrative Assistant to support a busy office. You will greet visitors, handle calls and emails, coordinate calendars, perform data entry and filing, and assist teams with clerical tasks to maintain a welcoming office environment.

The role emphasizes first-contact expertise, organization, and a professional demeanor in a dynamic Orange County setting.

Qualifications

• 1–3+ years of receptionist or administrative support experience
• Strong communication and interpersonal skills
• Proficiency in Microsoft Office (Word, Outlook, Excel)
• Detail oriented, reliable and organized

Responsibilities

• Greet visitors and manage a professional front-desk experience
• Answer and direct incoming phone calls and emails
• Schedule meetings and assist with calendar coordination
• Perform general administrative duties including data entry, filing, and document preparation
• Support internal teams with clerical and office tasks
• Maintain a clean, organized, and welcoming office environment

Skills

Strong communication

Interpersonal skills

Customer service mindset

Detail oriented

Organizational skills

Tools

Microsoft Office

Job description

Ultimate Staffing Services in Costa Mesa is seeking a Front Desk Administrative Assistant to support a busy office. You will greet visitors, handle calls and emails, coordinate calendars, perform data entry and filing, and assist teams with clerical tasks to maintain a welcoming office environment.

The role emphasizes first-contact expertise, organization, and a professional demeanor in a dynamic Orange County setting.