Front Desk & Visitor Coordination Specialist

Global Sports Jobs Limited; New York (NY); On-site; USD 46,000 - 48,000; Full time

Job summary

Global Sports Jobs Limited is seeking a Receptionist in New York to be the first point of contact for visitors and callers. The role provides general administrative support to the Facility and Office Operations Department.

You will operate a high-volume phone system, schedule visitor appointments, greet guests, manage security attendee lists, and coordinate conference room bookings. Strong MS Office skills and Condeco familiarity are preferred.

Qualifications

• Two years of reception/administrative experience.
• Experience operating high-volume multi-line phone systems.
• Excellent customer service aptitude.
• Strong verbal and interpersonal communication skills.
• Ability to work independently or in a team.
• Proficient with MS Office Suite.
• Working knowledge of conference room software.
• Ability to work overtime as needed.

Responsibilities

• Operate high-volume console to screen and redirect calls.
• Schedule and confirm visitor appointments using automated system.
• Greet guests and announce arrivals.
• Answer inquiries and route to appropriate departments.
• Enter attendee lists into MyKastle building security system.
• Monitor and reserve conference rooms; suggest schedule adjustments.
• Assist with mail delivery and mail room duties.
• Provide general administrative support (filing, invoices, labels, copying).
• Oversee conference room inventory for kitchen supplies.
• Perform related duties as required.

Skills

Interpersonal communication

Verbal communication

Customer service

Teamwork

Attention to detail

Professional demeanour

Education

Some college

Tools

MS Word

MS Excel

PowerPoint

Condeco

Conference room software

MS Office Suite

Job description

Global Sports Jobs Limited is seeking a Receptionist in New York to be the first point of contact for visitors and callers. The role provides general administrative support to the Facility and Office Operations Department.

You will operate a high-volume phone system, schedule visitor appointments, greet guests, manage security attendee lists, and coordinate conference room bookings. Strong MS Office skills and Condeco familiarity are preferred.