Front Desk Specialist — Welcoming, Organized Office Pro

COR Enterprises; Billings (MT); On-site; USD 30,000 - 38,000; Full time

Job summary

COR Enterprises in Billings, MT is seeking a dependable receptionist to join our team. You will greet visitors, answer phones, maintain files, handle mail and purchase orders, and support staff in daily office operations.

The role emphasizes organization, clear communication, and confidentiality, with a Monday–Friday schedule from 8:00 AM to 4:00 PM, non-exempt status, and a probationary period. Prior office experience preferred.

Qualifications

• Two years of experience in a business environment.
• High school diploma or equivalent.
• At least 21 years old.
• Proficiency with Microsoft Office and general computer skills.
• Excellent verbal and written communication skills.
• A professional, dependable, and team-oriented approach.
• The ability to maintain confidentiality and handle sensitive information appropriately.

Responsibilities

• Serve as the primary receptionist, greeting visitors and welcoming inquiries and directing questions to the appropriate department.
• Maintain organized business office and facility files.
• Distribute daily mail.
• Issue purchase orders and maintain purchase-related records.
• Compile program-related paperwork and documentation.
• Assist with maintaining Safety Data Sheet (SDS) books and vehicle maintenance logs.
• Follow all applicable safety, health, personnel, and workplace procedures.
• Participate in scheduled in-service training and complete assigned reading and training materials.
• Build and maintain positive working relationships with coworkers, DD Case Managers, QIS, VR, stakeholders, parents, families, and the people we serve.
• Represent COR Enterprises in a positive and professional manner and follow our Code of Ethics.
• Protect confidential information related to clients/eligible workers, employees, and contract customers
• Take on other reasonably related duties as assigned.

Skills

Time management

Organizational skills

Verbal and written communication

Confidentiality handling

Team-oriented

Professional demeanor

Education

High school diploma or equivalent

Tools

Microsoft Office

Office equipment

Job description

COR Enterprises in Billings, MT is seeking a dependable receptionist to join our team. You will greet visitors, answer phones, maintain files, handle mail and purchase orders, and support staff in daily office operations.

The role emphasizes organization, clear communication, and confidentiality, with a Monday–Friday schedule from 8:00 AM to 4:00 PM, non-exempt status, and a probationary period. Prior office experience preferred.