In-Office Administrative Specialist | Front Desk & Events

Jobvite, Inc.; Billings (MT); On-site; USD 54,443,000 - 71,635,000; Full time

Benefits offered by this job

Annual performance bonus

Job summary

Cushing Terrell, Billings, MT, is hiring an Administrative Assistant for a full-time, in-office role that serves as the welcoming face and backbone of the team. You will handle front-desk duties, coordinate tasks, and support office operations to keep projects on track.

Responsibilities include greeting visitors, answering calls, processing mail, and assisting with events and expense reports. The role emphasizes organization, professionalism, and collaborative communication.

Qualifications

• Associate’s degree or degree in a related business field.
• 5 years of experience, or more, in an administrative, receptionist, or office support role.
• Proficient in Microsoft Office Suite, Outlook, and Adobe Acrobat.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to manage competing priorities and stay composed in a busy office environment.

Responsibilities

• Greet clients, visitors, and guests; determine the purpose of each person’s visit and ensure they are directed to the appropriate location
• Answer, screen, and direct phone calls to staff; take messages as needed
• Provide a welcoming experience for guests and team members in person, by phone, and through written correspondence
• Process and distribute mail, documents, packages, and deliveries to the correct team member
• Perform office support tasks as requested by team members and leadership
• Perform basic filing and recordkeeping for the office
• Assist team members with expense report preparation
• Coordinate with the office manager to ensure building maintenance and to develop, plan, and coordinate events, activities, and outings for the office
• Identify, order, and procure office supplies and equipment as needed
• Other duties as assigned

Skills

Office Admin

Communication

MS Office

Prioritization

Customer Service

Education

Associate degree

Tools

Outlook

Adobe Acrobat

Microsoft Office Suite

Job description

Cushing Terrell, Billings, MT, is hiring an Administrative Assistant for a full-time, in-office role that serves as the welcoming face and backbone of the team. You will handle front-desk duties, coordinate tasks, and support office operations to keep projects on track.

Responsibilities include greeting visitors, answering calls, processing mail, and assisting with events and expense reports. The role emphasizes organization, professionalism, and collaborative communication.