Front Desk & Admin Specialist for Engineering Firm

Hamilton Engineering & Surveying, LLC.; Tampa (FL); On-site; USD 28,000 - 29,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Paid time off

401(k) + company match

Life insurance

Short- and Long-term disability

Employee referral program

Job summary

Hamilton Engineering & Surveying, LLC. is seeking a Receptionist to be the friendly first contact for clients, visitors, and vendors at our civil engineering and land surveying firm. You will handle phone calls, mail, scheduling, and general admin tasks to support project teams.

The role requires solid Microsoft Office skills, strong communication, and an organized, positive attitude. Expect a collaborative environment with opportunities for growth and benefits including health coverage and PTO.

Qualifications

• Proficient in Microsoft Office (Word, Excel, Outlook).
• Strong verbal and written communication.
• Excellent interpersonal and organizational skills.
• Ability to multitask and stay organized under pressure.

Responsibilities

• Greet and assist visitors and clients in a professional and courteous manner
• Answer, screen, and direct incoming phone calls to appropriate staff
• Manage incoming and outgoing mail, packages, and courier services
• Maintain the front office, conference rooms, kitchen, and common areas in a clean and organized state
• Schedule meetings, manage calendars, and coordinate conference room bookings
• Support document management efforts, including scanning, copying, and filing
• Timesheet entry & project starts
• Maintain inventory and order office and breakroom supplies
• Coordinate with vendors and maintenance services as needed
• Provide general administrative support to project managers, engineers, and executives
• Ensure compliance with office safety and visitor protocols

Skills

Verbal and written communication

Interpersonal skills

Organizational skills

Multitasking under pressure

Tools

Microsoft Office Suite (Word, Excel, Outlook)

Job description

Hamilton Engineering & Surveying, LLC. is seeking a Receptionist to be the friendly first contact for clients, visitors, and vendors at our civil engineering and land surveying firm. You will handle phone calls, mail, scheduling, and general admin tasks to support project teams.

The role requires solid Microsoft Office skills, strong communication, and an organized, positive attitude. Expect a collaborative environment with opportunities for growth and benefits including health coverage and PTO.