Executive School Office & Admissions Coordinator

Ultipro; Glenview (IL); On-site; USD 50,000 - 55,000; Full time

Job summary

Our Lady of Perpetual Help School in Glenview, IL seeks an Executive School Administrative Assistant to support the Principal and leadership team, coordinate daily office operations, and manage student records with confidentiality.

The role requires excellent communication, strong organizational skills, and the ability to handle admissions processes, scheduling, and documents for school events and Sacraments.

Qualifications

• Excellent communication, interpersonal, and listening skills.
• 1
• Strong organizational skills with ability to manage multiple priorities.
• 2
• Experience with database management and maintaining accurate records.
• 3
• Proficiency with Microsoft Word, Excel, and Google Workspace.
• 4
• Bachelor’s degree or equivalent professional experience preferred.
• 5
• Experience providing administrative support in a school environment.
• 6
• Warm, welcoming, and professional demeanor with students, families, and visitors.
• 7
• Ability to work collaboratively with administrators, faculty, staff, students, and families.
• 8
• Demonstrates professionalism, discretion, and commitment to the school’s mission.
• 9

Responsibilities

• Greets visitors and assists in a professional, welcoming manner.
• Serves as first contact for the school office and routes inquiries.
• Maintains confidential student, family, and personnel records.
• Provides administrative support to the Principal and leadership team.
• Coordinates weekly office projects and tasks for staff.
• Develops, updates, and implements office procedures to improve efficiency.
• Coordinates admissions inquiries and enrollment processes.

Skills

Communication skills

Organizational skills

Database management

Microsoft Word

Excel

Google Workspace

Discretion and confidentiality

Education

Bachelor’s degree or equivalent

Tools

Microsoft Word

Excel

Google Workspace

Job description

Our Lady of Perpetual Help School in Glenview, IL seeks an Executive School Administrative Assistant to support the Principal and leadership team, coordinate daily office operations, and manage student records with confidentiality.

The role requires excellent communication, strong organizational skills, and the ability to handle admissions processes, scheduling, and documents for school events and Sacraments.