Front Desk Receptionist - Office Assistant

Marty Rodriguez Team; Glendora (CA); On-site; USD 40,000 - 48,000; Full time

Job summary

The Marty Rodriguez Team is seeking a friendly, professional, and highly organized Receptionist to be the welcoming first point of contact for clients, agents, vendors, and guests, while providing essential day-to-day support to the team.

Responsibilities include answering and routing phone calls, greeting visitors, handling mail and deliveries, assisting with scheduling, and supporting office tasks to keep operations running smoothly.

Qualifications

• Proficiency with Canva and strong computer/administrative skills.
• Working knowledge of Microsoft Office, SharePoint, email, calendars, and spreadsheets.
• Prior experience as receptionist/administrative support preferred.
• Excellent interpersonal, communication, organizational, and time management skills.
• Professional and confident when communicating with clients, vendors, visitors and team members.

Responsibilities

• Answer incoming phone calls, monitor emails, and route messages to the right team member.
• Greet clients, visitors, vendors and team members professionally and provide directions as needed.
• Follow opening/closing procedures to maintain a professional workplace.
• Provide day-to-day administrative support including data entry, document prep, scanning, copying and filing.
• Assist with creating/updating marketing and office materials using Canva.
• Use office programs confidently (email, calendars, shared docs, spreadsheets, etc.).
• Help keep front office and shared areas organized and stocked.
• Support meetings/events with scheduling, prep, materials and coordination.

Skills

Customer service

Organizational skills

Communication

Time management

Detail-oriented

Team collaboration

Education

High school diploma

G.E.D. or equivalent

Tools

Canva

Microsoft Office

SharePoint

Job description

We are looking for a friendly, professional, and highly organized Receptionist to be the welcoming first point of contact for the Marty Rodriguez Team. In this role, you will help create an exceptional experience for clients, agents, vendors, and guests while also providing important day-to-day support to our team.

Responsibilities include answering and directing phone calls, greeting visitors, handling mail and deliveries, assisting with scheduling and general administrative needs, supporting team members with daily office tasks, and helping ensure the office runs smoothly and efficiently. This position plays an important role in keeping our team organized, supported, and able to provide a high level of service to clients.

The ideal candidate enjoys helping others, communicates professionally, pays attention to detail, and is always willing to step in and assist where needed. If you are dependable, personable, service-minded, and enjoy being part of a collaborative, high-performing team, we would love to hear from you.

Hours: Monday - Friday (8 am-5 pm)

Compensation:

$44,000 yearly

Qualifications

• Proficiency with Canva is required, along with strong general computer and administrative skills.
• Working knowledge of Microsoft Office, Microsoft SharePoint, email, calendars, spreadsheets, and other common office programs.
• Previous experience as a receptionist, administrative assistant, customer service professional, or similar support role is preferred.
• Excellent interpersonal, communication, organizational, time management, and customer service skills.
• Professional, friendly, and confident when communicating with clients, vendors, visitors, and team members in person, by phone, and by email.
• Ability to manage multiple tasks, prioritize effectively, and remain calm and professional in a busy office environment.
• Detail-oriented, dependable, proactive, and willing to assist team members wherever needed.
• Comfortable learning and using new technology, software, and office systems.
• High school diploma, G.E.D., or equivalent required.

Responsibilities

• Answer incoming phone calls, monitor general emails, and ensure messages and information are promptly routed to the appropriate team member.
• Greet clients, visitors, vendors, and team members warmly and professionally while providing directions or assistance as needed.
• Follow office opening, closing & visitor procedures to help maintain a professional and secure workplace.
• Provide day-to-day administrative support to the team, including data entry, document preparation, scanning, copying, filing, and general office tasks.
• Assist with creating and updating basic marketing and office materials using Canva.
• Use common office and administrative programs confidently, including email, calendars, shared documents, spreadsheets, and other team systems.
• Help keep the front office, common areas, and shared resources organized, stocked, and running smoothly.
• Support team meetings, office events, and other internal activities with scheduling, preparation, materials, and coordination as needed.