Receptionist & Administrative Support Specialist

Marty Rodriguez Team; Glendora (CA); On-site; USD 40,000 - 48,000; Full time

Job summary

The Marty Rodriguez Team is seeking a friendly, professional, and highly organized Receptionist to be the welcoming first point of contact for clients, agents, vendors, and guests, while providing essential day-to-day support to the team.

Responsibilities include answering and routing phone calls, greeting visitors, handling mail and deliveries, assisting with scheduling, and supporting office tasks to keep operations running smoothly.

Qualifications

• Proficiency with Canva and strong computer/administrative skills.
• Working knowledge of Microsoft Office, SharePoint, email, calendars, and spreadsheets.
• Prior experience as receptionist/administrative support preferred.
• Excellent interpersonal, communication, organizational, and time management skills.
• Professional and confident when communicating with clients, vendors, visitors and team members.

Responsibilities

• Answer incoming phone calls, monitor emails, and route messages to the right team member.
• Greet clients, visitors, vendors and team members professionally and provide directions as needed.
• Follow opening/closing procedures to maintain a professional workplace.
• Provide day-to-day administrative support including data entry, document prep, scanning, copying and filing.
• Assist with creating/updating marketing and office materials using Canva.
• Use office programs confidently (email, calendars, shared docs, spreadsheets, etc.).
• Help keep front office and shared areas organized and stocked.
• Support meetings/events with scheduling, prep, materials and coordination.

Skills

Customer service

Organizational skills

Communication

Time management

Detail-oriented

Team collaboration

Education

High school diploma

G.E.D. or equivalent

Tools

Canva

Microsoft Office

SharePoint

Job description

The Marty Rodriguez Team is seeking a friendly, professional, and highly organized Receptionist to be the welcoming first point of contact for clients, agents, vendors, and guests, while providing essential day-to-day support to the team.

Responsibilities include answering and routing phone calls, greeting visitors, handling mail and deliveries, assisting with scheduling, and supporting office tasks to keep operations running smoothly.