Front Desk Receptionist

Arcadia Counseling; Sandy (UT); On-site; USD 30,000 - 36,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Dependent health insurance coverage

Flexible schedule

Flextime

Health insurance

Opportunities for advancement

Paid time off

Retirement plan

Vision insurance

Job summary

Arcadia Counseling in Sandy, UT seeks a full-time receptionist to work 7:30 am to 3:30 pm. You will handle front desk duties, answer calls and emails, onboard clients, and assist therapists with administrative tasks.

You will manage calendars, verify insurance benefits, maintain client records in our platform, and ensure the reception area is welcoming and organized, enabling smooth daily operations.

Qualifications

• Front-desk receptionist role requiring a friendly, customer-service mindset.
• Ability to manage multiple tasks and stay organized under pressure.
• Strong written and verbal communication skills.
• Proficiency with computers and office software.
• Experience coordinating with therapists and clients is a plus.

Responsibilities

• Greet and welcome therapists and clients at the office.
• Answer calls, text, and emails; communicate with staff promptly.
• Manage calendars, schedule appointments, onboard clients, verify insurance benefits.
• Provide basic information in person or via phone/text.
• Update client information in the company platform.
• Keep the front desk tidy and stocked with supplies.

Skills

Receptionist experience

Communication

Organization

Multitasking

Customer service

Professional appearance

Computer skills

Time management

Tools

SimplePractice

Insurance Billing

Credentialing

Job description

Arcadia Counseling in Sandy is seeking a full-time receptionist to work 7:30 am to 3:30pm. In this role, you will perform various administrative and clerical tasks at our front desk and serve as the first point of contact for our customers. Your duties will primarily involve providing administrative support to our therapists and clients, which includes answering phone calls, responding to emails and texts, onboarding customers, and handling billing.
To be successful in this position, you should have a friendly demeanor, as customer service is a key aspect of the role. You must be able to manage emergencies promptly and effectively while also streamlining office operations. Multitasking and stress management skills are essential for success in this position. Ultimately, your responsibilities as a receptionist will include ensuring that the front desk welcomes guests warmly and executes all administrative tasks to the highest standards.

Responsibilities

• Greet and welcome therapists and clients as soon as they arrive at the office
• Communicate promptly with therapists and clients through phone calls, texts, and emails
• Manage therapist calendars, schedule clients, onboard new customers, and verify insurance benefits
• Provide basic and accurate information in-person and via phone/text
• Update and maintain accurate client information in our company platform
• Ensure the reception area is tidy and presentable, with all necessary supplies

Skills

• Proven work experience as a Receptionist, Front Office Representative or similar role
• Proficiency with computers, websites, technology
• Professional attitude and appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills, with an eye for detail
• Multitasking and time-management skills, with the ability to prioritize tasks
• Customer service attitude

Bonus Skills:

• Experience in the Mental Health Industry
• Experience with SimplePractice
• Experience with Insurance Billing
• Experience with Credentialing

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Dependent health insurance coverage
• Flexible schedule
• Flextime
• Health insurance
• Opportunities for advancement
• Paid time off
• Retirement plan
• Vision insurance