Front Desk Receptionist

Petrosewicz Law Firm, P.C.; Richmond (TX); On-site; USD 35,000 - 45,000; Full time

Job summary

A legal firm in Texas seeks a Front Desk Receptionist for a full-time role in Richmond. The position includes supporting attorneys, managing client communications, and preparing documentation. Candidates should demonstrate proficiency in Microsoft Office, strong attention to detail, and excellent interpersonal skills. This opportunity offers the chance to be part of a client-focused legal environment dedicated to making a positive impact in people's lives.

Qualifications

• Proficient in Microsoft Word and Excel.
• Strong critical thinking and problem-solving skills.
• Ability to manage client relations and communication.

Responsibilities

• Support paralegals and attorneys in a legal environment.
• Answer phones and greet clients professionally.
• Prepare and maintain client files and correspondence.
• Schedule and confirm client appointments.

Skills

Critical thinking skills

Microsoft Word

Microsoft Excel

Client relations

Marketing experience

Social media experience

Job description

Petrosewicz Law Firm, P.C., located in Richmond, Texas, specializes in Estate Planning, Trust Administration, Medicaid, and Probate law. The firm is committed to guiding clients through significant life stage transitions with expertise and care. Known for its client-first approach, the firm provides tailored legal solutions to meet unique individual and family needs. Petrosewicz Law Firm fosters a supportive and professional environment dedicated to making a tangible difference in people’s lives.

Role Description

This is a full-time on-site role in Richmond, TX, for a Front Desk Receptionist. The role involves the following:

• 8:00am-5:30pm Monday through Thursday
• 8:00am-3:00pm Friday

• Support paralegals and attorneys in a legal environment, employing critical thinking skills and initiative, to further improve office procedures and client relations.
• Answer phones, fielding calls for staff.
• Greet and treat clients and visitors in a professional, yet welcoming, manner.
• Prepare correspondence, such as letters, memos, and emails. Proper grammar, formatting, and attention to detail are a must.
• Set up client files, to include:
  • Preparing Client Memos
  • Researching public data, such as obituaries, appraisal district records, and real property records, and saving same to client file.
• Assist in client meetings, ensuring file is adequately and timely prepared for attorney review, prioritizing a clean environment in the conference room, and serving water and coffee to clients.
• Respond to website inquiries from potential clients.
• Schedule and confirm client appointments.
• Keep track of stocking drinks, snacks, sweets, and everyday items.
• Take deeds to be recorded at the County Clerk’s office once or twice a week.
• Take mail to the post office once or twice a week.
• Check the mailbox daily.
• Post checks to TimeSlips.
• Microsoft Word and Excel skills required.
• Marketing and social media experience is a plus.