Front Desk Receptionist

Kelso Industries; Middlesex (NJ); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Paid Time Off

Paid holidays

Health, dental, and vision insurance

401(k) retirement plan with company 
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Opportunities for growth

Stable Monday-Friday schedule

Job summary

Kelso Industries, a multi-company HVAC and mechanical service leader, seeks a Front Desk Receptionist for our Supreme HVAC office. You’ll welcome visitors, manage calls, and provide essential administrative support to maintain smooth daily operations.

The ideal candidate has strong communication skills, is organized, and can multitask in a fast-paced environment. This full-time role offers growth opportunities and a Monday–Friday schedule.

Qualifications

• High school diploma or equivalent required.
• Previous receptionist, administrative assistant, front desk, or customer service experience preferred.
• Strong verbal and written communication skills.
• Professional, positive, and customer-service-oriented attitude.
• Excellent organizational and multitasking abilities.
• Proficiency with Microsoft Office, email, and standard office equipment.

Responsibilities

• Greet and welcome visitors, customers, vendors, and delivery personnel in a professional manner.
• Serve as the primary point of contact for all guests entering the office.
• Notify employees of visitor arrivals and maintain visitor sign-in procedures.
• Keep the front desk and reception area clean, organized, and professional.
• Answer and direct incoming phone calls promptly and professionally.
• Take accurate messages and ensure timely follow-up.
• Respond to general inquiries or route calls to the appropriate department.
• File and maintain office documents and records.
• Assist with basic data entry and administrative tasks.
• Order office and breakroom supplies and maintain inventory levels.
• Coordinate employee uniform orders.
• Manage incoming and outgoing mail and packages.
• Support daily office operations and communication needs.

Skills

Strong communication

Organizational skills

Multitasking

Customer service

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Together We Build – Partnership, Innovation, Excellence, and Safety at Kelso Industries

We’re not just offering a job, we’re inviting you to be part of a team built on PARTNERSHIP, INNOVATION, EXCELLENCE, and SAFETY.

• PARTNERSHIP means we work together with trust, loyalty, and an owner mindset, always striving for win-win outcomes.

• INNOVATION drives us to think differently and create real value in everything we do.

• EXCELLENCE pushes us to set high expectations and deliver exceptional results.

• SAFETY is our foundation—both physical and psychological safety matter every single day.

If you’re looking for a place where you can grow your career, be valued for who you are, and contribute to something meaningful, we’d love to have you on our team.

The Kelso Industries company is comprised of 27 (and growing) market-leading operating companies with over 2,800 employees that deliver unmatched HVAC, mechanical, refrigeration, plumbing, and electrical solutions. We are actively building the nation’s preferred technical service partnership for commercial MEP+ ecosystems, empowering industrial, commercial, and institutional clients—including Fortune 500 companies and other industry leaders across the United States—with reliable, innovative service.

Schedule: Full-Time | Monday-Friday | 7:30 AM - 4:00 PM

Position Overview

Supreme HVAC is seeking a friendly, organized, and customer-focused Front Desk Receptionist to serve as the first point of contact for our office. This role is responsible for welcoming visitors, answering and directing phone calls, and providing administrative support to ensure smooth day-to-day office operations.

The ideal candidate will have strong communication skills, a professional demeanor, and the ability to multitask in a fast-paced environment.

Key Responsibilities

Front Desk & Reception

• Greet and welcome visitors, customers, vendors, and delivery personnel in a professional manner.
• Serve as the primary point of contact for all guests entering the office.
• Notify employees of visitor arrivals and maintain visitor sign-in procedures.
• Keep the front desk and reception area clean, organized, and professional.

Phone & Customer Support

• Answer and direct incoming phone calls promptly and professionally.
• Take accurate messages and ensure timely follow-up.
• Respond to general inquiries or route calls to the appropriate department.

Administrative & Office Support

• File and maintain office documents and records.
• Assist with basic data entry and administrative tasks.
• Order office and breakroom supplies and maintain inventory levels.
• Coordinate employee uniform orders.
• Manage incoming and outgoing mail and packages.
• Support daily office operations and communication needs.

Qualifications

• High school diploma or equivalent required.
• Previous receptionist, administrative assistant, front desk, or customer service experience preferred.
• Strong verbal and written communication skills.
• Professional, positive, and customer-service-oriented attitude.
• Excellent organizational and multitasking abilities.
• Proficiency with Microsoft Office, email, and standard office equipment.

Benefits

• Paid Time Off (PTO).
• Paid holidays.
• Health, dental, and vision insurance (if applicable).
• 401(k) retirement plan with company match (if applicable).
• Opportunities for growth and advancement within the company.
• Stable Monday-Friday schedule with evenings and weekends off.

Work Environment

• Standard office setting.
• Primarily seated at the front desk with occasional standing and walking.
• Frequent interaction with employees, customers, visitors, and vendors.

Why Join Supreme HVAC?

At Supreme HVAC, you’ll be part of a team that values professionalism, customer service, and teamwork. If you enjoy working with people, staying organized, and supporting a growing company, we’d love to hear from you.

Why Join Our Team?

Join us and be part of a team dedicated to creating efficient, sustainable, and high-performance environments that make a lasting impact across the industrial, commercial, and institutional sectors.

Here you will experience:

Growth Opportunities: Develop new skills, take on exciting challenges, and advance your career in meaningful ways.

Company Culture: You’ll thrive in an environment that supports your growth, values your contributions, and makes work fulfilling and enjoyable.

Impact: Your work directly contributes to meaningful outcomes, allowing you to see the difference you make and feel a sense of purpose every day.

Competitive Compensation & Benefits: You’ll be rewarded fairly for your contributions while enjoying perks that enhance your financial security, health, and overall well-being.

Kelso Industries celebrates diversity and is committed to creating an inclusive environment for all employees. We do not discriminate in any aspect of employment based on race, color, religion, national origin, ancestry, gender, sexual orientation, gender identity and/or expression, age, veteran status, disability, or any other characteristic protected by federal, state, or local employment discrimination laws where Kelso does business