Front Desk & Visitor Experience Coordinator

Kelso Industries; Middlesex (NJ); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Paid Time Off

Paid holidays

Health, dental, and vision insurance

401(k) retirement plan with company 
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Opportunities for growth

Stable Monday-Friday schedule

Job summary

Kelso Industries, a multi-company HVAC and mechanical service leader, seeks a Front Desk Receptionist for our Supreme HVAC office. You’ll welcome visitors, manage calls, and provide essential administrative support to maintain smooth daily operations.

The ideal candidate has strong communication skills, is organized, and can multitask in a fast-paced environment. This full-time role offers growth opportunities and a Monday–Friday schedule.

Qualifications

• High school diploma or equivalent required.
• Previous receptionist, administrative assistant, front desk, or customer service experience preferred.
• Strong verbal and written communication skills.
• Professional, positive, and customer-service-oriented attitude.
• Excellent organizational and multitasking abilities.
• Proficiency with Microsoft Office, email, and standard office equipment.

Responsibilities

• Greet and welcome visitors, customers, vendors, and delivery personnel in a professional manner.
• Serve as the primary point of contact for all guests entering the office.
• Notify employees of visitor arrivals and maintain visitor sign-in procedures.
• Keep the front desk and reception area clean, organized, and professional.
• Answer and direct incoming phone calls promptly and professionally.
• Take accurate messages and ensure timely follow-up.
• Respond to general inquiries or route calls to the appropriate department.
• File and maintain office documents and records.
• Assist with basic data entry and administrative tasks.
• Order office and breakroom supplies and maintain inventory levels.
• Coordinate employee uniform orders.
• Manage incoming and outgoing mail and packages.
• Support daily office operations and communication needs.

Skills

Strong communication

Organizational skills

Multitasking

Customer service

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Kelso Industries, a multi-company HVAC and mechanical service leader, seeks a Front Desk Receptionist for our Supreme HVAC office. You’ll welcome visitors, manage calls, and provide essential administrative support to maintain smooth daily operations.

The ideal candidate has strong communication skills, is organized, and can multitask in a fast-paced environment. This full-time role offers growth opportunities and a Monday–Friday schedule.