Front Desk Receptionist

Uloop Inc.; Miami (FL); On-site; USD 22,000 - 30,000; Full time

Job summary

Lion Intelligence & Security Services, Inc. is seeking a reliable Front Desk Receptionist / Administrative Assistant to manage the front office and support management.

This is a self-employed/independent contractor role, in-person at our North Miami location, with a 10:00 AM–5:00 PM schedule from Monday to Friday. Responsibilities include greeting visitors, answering calls, maintaining records, scheduling, data entry, and supporting basic administrative tasks with professionalism and discretion.

Qualifications

• Experience in Front Desk/Administrative roles preferred.
• Strong organizational and communication skills.
• Proficiency in Microsoft Office (Word/Excel) and data entry.
• Experience with QuickBooks or similar accounting software is a plus.

Responsibilities

• Open the office on time and maintain coverage 10:00 AM–5:00 PM, Monday–Friday.
• Greet visitors and manage the reception area in a professional manner.
• Answer and direct multi-line phone calls; take accurate messages.
• Manage calendars and scheduling for management and staff.
• Maintain organized digital and physical filing systems; ensure records are easily located.
• Prepare, format, and proofread letters and documents; basic word processing tasks.
• Assist with invoices and basic financial recordkeeping as needed.

Skills

Office administration

Customer service

Microsoft Word

Microsoft Excel

Data entry

Multi-line phone systems

Time management

Independent work

Education

High school diploma

Tools

QuickBooks or similar

Job description

Position: Front Desk Receptionist / Administrative Assistant

Schedule: Monday–Friday, 10:00 AM–5:00 PM

Pay: $19.00 per hour

Work Location: In Person

Position Type: Self-Employed / Independent Contractor

Benefits: No benefits provided

Job Summary

Lion Intelligence & Security Services, Inc. is seeking a reliable, energetic, organized, and professional Front Desk Receptionist / Administrative Assistant to manage our front office and provide administrative support to management. The ideal candidate will be responsible for opening the office on time each business day, welcoming clients and visitors, answering telephone calls, maintaining company records, scheduling appointments, and assisting with general administrative duties.Because this position serves as the first point of contact for our company, the successful candidate must demonstrate professionalism, punctuality, excellent communication skills, confidentiality, and outstanding customer service.

Duties & Responsibilities

• Open the office on time every Monday through Friday and maintain regular office coverage from 10:00 AM to 5:00 PM.
• Greet visitors, clients, applicants, vendors, and business partners in a friendly and professional manner.
• Answer multi-line telephone systems promptly and professionally and direct calls to the appropriate person or department.
• Take accurate telephone messages and ensure they are delivered promptly.
• Manage appointments, calendars, and meeting schedules for management and staff.
• Maintain organized digital and physical filing systems to ensure documents and records can be easily located.
• Perform accurate data entry using spreadsheets, databases, and company management systems.
• Prepare, type, format, and proofread letters, reports, correspondence, and other documents using Microsoft Word.
• Assist with Microsoft Excel spreadsheets and other administrative records.
• Receive, organize, and distribute incoming mail, packages, and correspondence.
• Monitor office supplies and notify management when additional supplies are needed.
• Assist with invoices and basic financial recordkeeping using QuickBooks or similar software, when necessary.
• Maintain a clean, organized, and professional front-office environment.
• Protect confidential company, employee, applicant, and client information.
• Provide administrative and personal-assistant support to management when required.
• Perform other reasonable administrative and clerical duties as assigned.

Qualifications & Skills

• Previous experience as a Front Desk Receptionist, Administrative Assistant, Office Assistant, Personal Assistant, or similar position is preferred.
• Strong organizational and office-management skills.
• Excellent customer service and interpersonal skills.
• Professional telephone etiquette and clear verbal communication.
• Strong written communication and proofreading abilities.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Strong computer skills, including typing and accurate data entry.
• Experience operating multi-line telephone systems.
• Ability to organize digital and physical records.
• Strong time-management skills and the ability to prioritize multiple responsibilities.
• Ability to work independently with limited supervision.
• Must be dependable, punctual, trustworthy, respectful, and professional.
• Experience with QuickBooks or similar accounting software is a plus.
• Previous administrative or personal-assistant experience demonstrating reliability and professionalism is highly desirable.

Preferred Languages

Multilingual candidates are strongly encouraged to apply. Preference may be given to candidates who can communicate effectively in:

• Haitian Creole
• English
• Spanish

Important: This opportunity is structured as a self-employed / independent contractor position and does not include employee benefits. The selected individual will be responsible for applicable self-employment taxes, insurance, and other obligations associated with independent contractor status, subject to applicable federal and Florida law.

Compensation & Schedule

Pay: $19.00 per hour

Schedule: Monday through Friday

Hours: 10:00 AM to 5:00 PM

Work Location: In person at 12787 West Dixie Hwy, North Miami, FL 33161