Front Desk & Programs Administrative Specialist

Virginia-Department-of-Social-Service; Virginia; On-site; USD 36,000 - 48,000; Full time

Job summary

Virginia Department of Social Services seeks an Administrative Program Assistant I to manage front desk duties, assist with clerical tasks, and handle confidential information across program areas. The role supports accounting, HR, IT and procurement functions with accurate record keeping and report preparation.

The position requires a high school diploma with related coursework and clerical experience; strong communication and organizational skills are essential. Background checks may apply.

Qualifications

• Knowledge of office practices and procedures and agency policies.
• Ability to compose routine and non-routine correspondence and reports.
• Experience handling confidential information and compliance decisions.

Responsibilities

• Serve as front desk contact for community; answer questions and guide customers.
• Maintain and organize records, reports and payroll-related data.
• Prepare reports and analyze data for program areas.
• Proofread and edit memos, forms, and correspondence.
• Assist with clerical and administrative tasks and provide training guidance.

Skills

Communication

Data analysis

Report writing

Record keeping

Mathematical skills

Policy interpretation

Time management

Guidance to others

Education

High school diploma + coursework in office/admin or related field

Job description

Virginia Department of Social Services seeks an Administrative Program Assistant I to manage front desk duties, assist with clerical tasks, and handle confidential information across program areas. The role supports accounting, HR, IT and procurement functions with accurate record keeping and report preparation.

The position requires a high school diploma with related coursework and clerical experience; strong communication and organizational skills are essential. Background checks may apply.