Front Desk & Operations Coordinator

Thecentersohio; Cleveland (OH); On-site; USD 34,000 - 42,000; Full time

Job summary

The Centers is seeking an Administration/Operations Assistant to serve as the Front Desk contact and provide essential administrative and operational support to the Administrative Office in Cleveland, OH. You will help create a welcoming, efficient environment for visitors and staff while handling routine office tasks and document management.

Reporting to the Executive Support Supervisor, the role requires at least 2 years in administrative support or customer service, excellent communication

Qualifications

• Proven verbal and written communication with internal and external stakeholders.
• Strong organization and multitasking in a fast-paced environment.
• Proficiency with computers and standard office equipment; MS Office familiarity.

Responsibilities

• Greet visitors and callers as the Front Desk contact and direct to the appropriate staff.
• Sort, distribute and post incoming/outgoing mail across departments and locations.
• Maintain filing systems (paper and electronic) for documentation and retrieval.
• Process outgoing checks in collaboration with Finance.
• Reconcile expense accounts and prepare reports for leadership.
• Coordinate office supplies and manage inventory.
• Provide scheduling and calendar support for senior leadership.
• Support catering and conference space management for meetings and events.

Skills

Verbal communication

Written communication

Organizational skills

MS Office

Confidentiality

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

The Centers is seeking an Administration/Operations Assistant to serve as the Front Desk contact and provide essential administrative and operational support to the Administrative Office in Cleveland, OH. You will help create a welcoming, efficient environment for visitors and staff while handling routine office tasks and document management.

Reporting to the Executive Support Supervisor, the role requires at least 2 years in administrative support or customer service, excellent communication