Front Desk & Office Support Coordinator

dio; Springfield (IL); On-site; USD 22,000 - 25,000; Full time

Job summary

Catholic Charities in Springfield, IL is hiring for a Full-time on-site Clerical Admin role. The position is hourly, with hours Monday–Friday, 8:30am–4:30pm.

Salary ranges from $16.00 to $18.00 per hour, with duties including greeting visitors, managing a multi-line phone system, handling mail, and providing administrative support. Qualifications include a HS diploma or GED, strong Microsoft Office skills, and excellent communication and organizational abilities.

Qualifications

• High School diploma or GED required.
• Receptionist/administrative/customer service experience preferred.
• Proficiency with Microsoft Office.
• Excellent verbal and written communication skills.
• Strong organizational skills and ability to prioritize tasks.
• Professional demeanor when interacting with staff and public.
• Ability to lift up to 25 pounds.
• Background check successful.

Responsibilities

• Greet visitors and answer the front door in a professional and welcoming manner.
• Answer and manage a multi-line phone system, direct calls, and take accurate messages.
• Receive deliveries and promptly notify recipients.
• Process incoming and outgoing mail.
• Provide clerical, administrative, and data entry support to the Administrative Services Coordinator and other administrative staff.
• Coordinate conference room reservations and meeting logistics, including ordering meals or refreshments, arranging payment, setting up and cleaning up meeting spaces and securing necessary supplies.
• Maintain a clean, organized, and professional reception area.
• Perform other administrative duties as assigned.

Skills

Microsoft Office

Verbal communication

Written communication

Organizational skills

Customer service

Education

High School diploma or GED

Tools

Microsoft Office

Job description

Catholic Charities in Springfield, IL is hiring for a Full-time on-site Clerical Admin role. The position is hourly, with hours Monday–Friday, 8:30am–4:30pm.

Salary ranges from $16.00 to $18.00 per hour, with duties including greeting visitors, managing a multi-line phone system, handling mail, and providing administrative support. Qualifications include a HS diploma or GED, strong Microsoft Office skills, and excellent communication and organizational abilities.