Administrative Services & Governance Coordinator

Catholic Charities Diocese of Springfield Illinois; Springfield (IL); On-site; USD 42,000 - 54,000; Full time

Job summary

Catholic Charities Diocese of Springfield Illinois seeks an Administrative Services Coordinator to coordinate agency-wide administrative support, supervise front office staff, and assist executive leadership with governance and program operations. The role focuses on regulatory compliance, quality improvement, and efficient organizational support across the agency.

Responsibilities include coordinating training, quality plans, risk management, board activities, and archival work, with

Qualifications

• Knowledge of office administration, records management, and organizational operations.
• Knowledge of board governance processes, meeting coordination, and minute preparation.
• Ability to coordinate multiple projects with minimal supervision.
• Strong organizational, planning, and problem-solving skills.

Responsibilities

• Coordinate training programs including tracking participation and resources.
• Coordinate Quality Improvement Plan activities and data collection.
• Oversee risk management, inventory, and fleet management.
• Coordinate board membership activities and reporting for Advisory and Corporate Board.
• Submit meeting minutes for Senior Management Team and Corporate Board.
• Supervise Front Office staff and manage office operations.
• Assist Executive Director with Corporate Board activities.
• Assist coordination of program activities under Director of Operations.

Skills

General office administration

Board governance processes

Project coordination

Strong communication

Confidentiality and judgment

Supervisory experience

Education

Bachelor's degree in Business Administration/Public Administration/Human Services/Nonprofit Management

Tools

Microsoft Office Suite

Job description

Catholic Charities Diocese of Springfield Illinois seeks an Administrative Services Coordinator to coordinate agency-wide administrative support, supervise front office staff, and assist executive leadership with governance and program operations. The role focuses on regulatory compliance, quality improvement, and efficient organizational support across the agency.

Responsibilities include coordinating training, quality plans, risk management, board activities, and archival work, with