Onsite Front Desk & Administrative Coordinator

Catholic Charities Diocese of Springfield Illinois; Springfield (IL); On-site; USD 32,000 - 42,000; Full time

Job summary

Catholic Charities Diocese of Springfield Illinois is seeking a full-time front desk receptionist to cover the onsite reception area at our Springfield office. You will greet visitors, manage a multi-line phone system, handle mail, deliveries, and general clerical support from 8:30 a.m.

to 4:30 p.m., Monday through Friday. The role emphasizes professional communication, strong computer skills with Microsoft Office, and the ability to multitask while maintaining an organized, welcoming reception

Qualifications

• High School diploma or GED required.
• Previous receptionist/administrative or customer service experience preferred.
• Strong computer skills and proficiency in Microsoft Office expected.
• Excellent verbal and written communication skills.
• Strong organizational skills with ability to prioritize tasks.
• Professional demeanor when interacting with employees, visitors, and the public.
• Ability to lift up to 25 pounds occasionally.
• Background check must be successfully completed.

Responsibilities

• Greet visitors and manage a professional, welcoming reception.
• Answer and direct calls on a multi-line phone system and relay messages.
• Receive deliveries and notify recipients; process incoming/outgoing mail.
• Provide clerical, administrative, and data entry support to staff.
• Coordinate conference room reservations and meeting logistics.

Skills

Greet visitors

Phone system handling

Message taking

Mail processing

Clerical/data entry

Communication skills

Organizational skills

Professional demeanor

Lifting up to 25 pounds

Education

High School diploma or GED

Tools

Microsoft Office

Job description

Catholic Charities Diocese of Springfield Illinois is seeking a full-time front desk receptionist to cover the onsite reception area at our Springfield office. You will greet visitors, manage a multi-line phone system, handle mail, deliveries, and general clerical support from 8:30 a.m.

to 4:30 p.m., Monday through Friday. The role emphasizes professional communication, strong computer skills with Microsoft Office, and the ability to multitask while maintaining an organized, welcoming reception