Front Desk & Office Services Coordinator

ProSearch; Portland (ME); On-site; USD 33,000 - 39,000; Full time

Job summary

ProSearch is seeking an Office Services Specialist in Portland, ME, to join a well-established professional services firm. This onsite role combines front desk reception, client service, and office coordination to keep daily operations running smoothly.

The ideal candidate is organized, detail-oriented, and comfortable working with attorneys and staff in a fast-paced environment. Monday–Friday, 9–5, with a pay range of $24-$28 per hour depending on experience.

Qualifications

• Previous experience in office administration, reception, or customer service preferred.
• Strong organizational skills with the ability to multitask and prioritize.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel.

Responsibilities

• Greet clients and visitors, answer incoming calls, and manage the reception area.
• Assist with new client intake, scheduling consultations, and preparing necessary paperwork.
• Coordinate conference room scheduling, meeting setup, and occasional catering.
• Provide administrative support to attorneys and staff, including document preparation, scanning, copying, and filing.
• Manage incoming and outgoing mail, packages, and courier services.
• Order and maintain office supplies, equipment, and common areas.
• Assist with special projects and general office needs as they arise.

Skills

Customer service

Organizational skills

Communication

Tools

Microsoft Office

Job description

ProSearch is seeking an Office Services Specialist in Portland, ME, to join a well-established professional services firm. This onsite role combines front desk reception, client service, and office coordination to keep daily operations running smoothly.

The ideal candidate is organized, detail-oriented, and comfortable working with attorneys and staff in a fast-paced environment. Monday–Friday, 9–5, with a pay range of $24-$28 per hour depending on experience.