Front Desk & Office Operations Specialist

Persistent Systems; Fort Collins (CO); On-site; USD 34,000 - 39,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k) with company match

Paid time off

Flexible spending accounts

Fitness membership reimbursement

Tuition assistance

Mental health benefits

Veterinary benefits

Job summary

Persistent Systems is seeking a dependable Office Associate to provide company-wide administrative support from our Fort Collins, CO office. As the front-desk representative, you’ll be the first contact for customers, vendors, and visitors, supporting HR, Sales, Programs, Finance, Training, and Recruiting.

You will help maintain an efficient office by managing calls, calendars, meetings, events, and office supplies, while ensuring safety and security policies are followed daily.

Qualifications

• High school diploma or equivalent.
• 2 years of administrative/office support experience.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Experience with travel coordination and expense reporting.
• Must be able to lift 20lbs.
• Must be able to work from Fort Collins office location on a full-time basis.
• Must have the ability to obtain a United States Security Clearance.

Responsibilities

• Serve as front-desk representative for customers, vendors, job applicants and visitors.
• Answer calls and direct callers to the appropriate party.
• Maintain and restock office supplies and manage cleanliness and ordering.
• Collaborate with Facility Security Officer for access control and upkeep.
• Coordinate meetings, scheduling, conference rooms and catering.
• Manage calendars and schedule meetings and events.
• Coordinate employee events and distribute office-wide updates.
• Sort and distribute mail daily and assist with other admin tasks.
• Perform regular office walkthroughs to ensure a tidy, safe environment.

Skills

Verbal communication

Written communication

Time management

Problem solving

Relationship management

Travel coordination

Education

High School Diploma

Associate degree

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

Persistent Systems is seeking a dependable Office Associate to provide company-wide administrative support from our Fort Collins, CO office. As the front-desk representative, you’ll be the first contact for customers, vendors, and visitors, supporting HR, Sales, Programs, Finance, Training, and Recruiting.

You will help maintain an efficient office by managing calls, calendars, meetings, events, and office supplies, while ensuring safety and security policies are followed daily.