Front Desk & Administrative Coordinator - Office Operations

CFM Company; Denver (CO); On-site; USD 32,000 - 36,000; Full time

Job summary

CFM Company in Colorado is seeking a Front Desk & Administrative Coordinator to be the first point of contact for employees, customers, vendors, and visitors, while providing day-to-day administrative support across the office.

The role includes front desk operations, mail handling, meeting coordination, calendar maintenance, and supporting Accounting and Credit teams with clerical accounting tasks. A highly organized, professional individual is ideal for this busy, customer-focused environment.

Qualifications

• Excellent verbal and written communication skills.
• Strong interpersonal skills.
• Ability to understand and follow written and verbal instructions.
• Ability to deal effectively with a diversity of individuals at all organizational levels.
• Commitment to excellence and high standards.
• Strong organizational skills; able to manage priorities and workflow.
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
• Must be able to speak, read, write, and understand the primary language(s) used in the workplace.
• Professional appearance and demeanor.
• Ability to perform diversified clerical functions and basic accounting procedures.

Responsibilities

• Answers, screens, and directs calls on the multi-line phone system courteously and professionally; takes messages and forwards telephone calls to appropriate employees, voice mail, or cell phones.
• Clears messages each morning and delivers to appropriate employees.
• Meets and greets all visitors, determines their needs, and directs them to the appropriate employee/locations.
• Responds to visitors and employees courteously and professionally.
• Opens and routes incoming mail.
• Prepares and forwards outgoing mail and packages.
• Composes and types routine correspondence as required.
• Performs general clerical duties including but not limited to filing, photocopying, faxing, and mailing as required.
• Organizes and maintains file system; files correspondence and other records.
• Orders and maintains supplies arranges for equipment maintenance and keeps the reception area organized.
• Ensures all copiers are stocked with printer paper.
• Prepares coffee pots and maintains office supplies stocked in kitchens.
• Prepares and maintains meeting and conference room reservation and catering schedules; circulates schedule to appropriate staff.
• Demonstrates a high level of professionalism in dealing with confidential and sensitive issues.
• Performs other related duties as assigned by management.
• Updates Phone List and Outlook contacts as needed.
• Updates and maintains Company Calendar.

Job description

CFM Company in Colorado is seeking a Front Desk & Administrative Coordinator to be the first point of contact for employees, customers, vendors, and visitors, while providing day-to-day administrative support across the office.

The role includes front desk operations, mail handling, meeting coordination, calendar maintenance, and supporting Accounting and Credit teams with clerical accounting tasks. A highly organized, professional individual is ideal for this busy, customer-focused environment.