Front Desk & Office Operations Lead

Lyte AI Inc.; Sunnyvale (CA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive salary & equity

Medical, dental & vision coverage

Flexible vacation

Job summary

Lyte AI Inc. is seeking a proactive Front Desk Manager to own the day-to-day operations and front-of-house experience at our Sunnyvale office.

You will open the office, greet visitors, manage mail and meetings, and coordinate catering, supplies, and vendor services to keep the team running smoothly. This hands-on role requires strong organizational skills, exceptional communication, and a customer-service mindset.

Qualifications

• 2+ years of experience in office management, workplace operations, corporate reception, administrative support, hospitality, or a related role.
• Excellent verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Professional presence and strong interpersonal skills.
• Ability to manage multiple priorities and respond effectively to changing needs.
• Proactive and service-oriented approach with strong ownership and follow-through.
• Proficiency with standard business tools such as Microsoft Office, Slack and Jira.
• Ability to work independently and collaborate effectively across teams.
• Reliable availability to work on-site Monday through Friday from 8:30 a.m.-5:30 p.m.
• Ability to lift and move packages and office supplies weighing up to approximately 30 pounds.

Responsibilities

• Manage the front desk and provide reliable on-site coverage from 8:30 a.m.-5:30 p.m.
• Welcome and assist employees, candidates, customers, vendors, and other visitors.
• Manage visitor registration, badges and meeting-room coordination.
• Own incoming and outgoing mail, packages, equipment shipments, and courier coordination.
• Support the day-to-day operation of the office, including supplies, conference rooms, kitchens, maintenance requests, and vendor coordination.
• Coordinate and set up communal lunches, including catering, delivery, setup, and cleanup.
• Prepare conference rooms and common areas for company meetings, customer meetings, interviews, executive visits, and employee events.
• Support company-wide meetings, team events, celebrations, and other workplace activities.
• Assist with employee onboarding and offboarding, including workspace preparation and badges.
• Provide administrative and operational support to the teams as needed.
• Proactively identify office needs and help ensure the workplace remains organized, welcoming, and well maintained.

Skills

Front desk management

Communication

Organizational skills

Proactive service-oriented

Independent work

Microsoft Office

Slack

Jira

Multitasking

On-site availability

Education

Bachelor's degree in business, communications, hospitality, operations, or related

Tools

Microsoft Office

Slack

Jira

Job description

Lyte AI Inc. is seeking a proactive Front Desk Manager to own the day-to-day operations and front-of-house experience at our Sunnyvale office.

You will open the office, greet visitors, manage mail and meetings, and coordinate catering, supplies, and vendor services to keep the team running smoothly. This hands-on role requires strong organizational skills, exceptional communication, and a customer-service mindset.