Front Desk & Workplace Coordinator - AI-Driven Ops

Atomic-Machines; Santa Clara (CA); On-site; USD 48,000 - 58,000; Full time

Job summary

Atomic Machines in Santa Clara is seeking a full-time Front Desk Coordinator to welcome visitors and keep the front office running smoothly. You will coordinate across teams, arrange meetings, manage supplies, vendor coordination, and help automate workflows as we scale.

This role offers exposure to a high-tech startup environment and opportunities to develop organizational systems and the Atomizer experience. Join us to shape a welcoming, efficient workplace culture.

Qualifications

• Strong organizational skills and attention to detail.
• Proficient with Google Workspace (Calendar, Docs, Sheets, Forms).
• Clear written and verbal communication.
• Ability to manage multiple priorities and work independently.
• Positive, service-oriented approach and discretion.

Responsibilities

• Be the primary front-desk presence and first contact for visitors entering the office.
• Manage front-desk operations: check-in, NDA, deliveries, and shared spaces.
• Coordinate daily workplace operations: conference rooms, kitchens, lunches, supplies.
• Support workspace planning and onboarding logistics.
• Coordinate with vendors and building management to support facilities.
• Monitor office supplies and equipment to ensure a great workplace.
• Maintain operational records, budgets, trackers, and resources.
• Partner with teams to support administrative needs as the business grows.
• Assist with company events and employee engagement initiatives.
• Help foster a welcoming and collaborative workplace culture.
• Identify opportunities to automate processes and improve efficiency.
• Help build scalable workplace systems for growth.

Skills

Technical aptitude

Google Workspace

Organizational skills

Communication

Discretion

Tools

AI tools

Job description

Atomic Machines in Santa Clara is seeking a full-time Front Desk Coordinator to welcome visitors and keep the front office running smoothly. You will coordinate across teams, arrange meetings, manage supplies, vendor coordination, and help automate workflows as we scale.

This role offers exposure to a high-tech startup environment and opportunities to develop organizational systems and the Atomizer experience. Join us to shape a welcoming, efficient workplace culture.