Front Desk Manager

Lyte AI Inc.; Sunnyvale (CA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive salary & equity

Medical, dental & vision coverage

Flexible vacation

Job summary

Lyte AI Inc. is seeking a proactive Front Desk Manager to own the day-to-day operations and front-of-house experience at our Sunnyvale office.

You will open the office, greet visitors, manage mail and meetings, and coordinate catering, supplies, and vendor services to keep the team running smoothly. This hands-on role requires strong organizational skills, exceptional communication, and a customer-service mindset.

Qualifications

• 2+ years of experience in office management, workplace operations, corporate reception, administrative support, hospitality, or a related role.
• Excellent verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Professional presence and strong interpersonal skills.
• Ability to manage multiple priorities and respond effectively to changing needs.
• Proactive and service-oriented approach with strong ownership and follow-through.
• Proficiency with standard business tools such as Microsoft Office, Slack and Jira.
• Ability to work independently and collaborate effectively across teams.
• Reliable availability to work on-site Monday through Friday from 8:30 a.m.-5:30 p.m.
• Ability to lift and move packages and office supplies weighing up to approximately 30 pounds.

Responsibilities

• Manage the front desk and provide reliable on-site coverage from 8:30 a.m.-5:30 p.m.
• Welcome and assist employees, candidates, customers, vendors, and other visitors.
• Manage visitor registration, badges and meeting-room coordination.
• Own incoming and outgoing mail, packages, equipment shipments, and courier coordination.
• Support the day-to-day operation of the office, including supplies, conference rooms, kitchens, maintenance requests, and vendor coordination.
• Coordinate and set up communal lunches, including catering, delivery, setup, and cleanup.
• Prepare conference rooms and common areas for company meetings, customer meetings, interviews, executive visits, and employee events.
• Support company-wide meetings, team events, celebrations, and other workplace activities.
• Assist with employee onboarding and offboarding, including workspace preparation and badges.
• Provide administrative and operational support to the teams as needed.
• Proactively identify office needs and help ensure the workplace remains organized, welcoming, and well maintained.

Skills

Front desk management

Communication

Organizational skills

Proactive service-oriented

Independent work

Microsoft Office

Slack

Jira

Multitasking

On-site availability

Education

Bachelor's degree in business, communications, hospitality, operations, or related

Tools

Microsoft Office

Slack

Jira

Job description

We are seeking a proactive, detail-oriented Front Desk Manager to own the daily operations and front-of-house experience of our Sunnyvale office. This role is responsible for opening the office each morning, keeping shared spaces clean and meeting-ready, greeting employees and visitors at the front desk, and coordinating the day-to-day logistics, from lunch orders to office supplies, that keep the team running smoothly.

This is a highly visible, hands‑on role for someone who takes ownership of the details, is comfortable juggling a wide range of responsibilities, and enjoys creating a well‑run, welcoming workplace.

What you'll do

• Manage the front desk and provide reliable on‑site coverage from 8:30 a.m.-5:30 p.m.
• Welcome and assist employees, candidates, customers, vendors, and other visitors.
• Manage visitor registration, badges and meeting‑room coordination.
• Own incoming and outgoing mail, packages, equipment shipments, and courier coordination.
• Support the day‑to‑day operation of the office, including supplies, conference rooms, kitchens, maintenance requests, and vendor coordination.
• Coordinate and set up communal lunches, including catering, delivery, setup, and cleanup.
• Prepare conference rooms and common areas for company meetings, customer meetings, interviews, executive visits, and employee events.
• Support company‑wide meetings, team events, celebrations, and other workplace activities.
• Assist with employee onboarding and offboarding, including workspace preparation and badges.
• Provide administrative and operational support to the teams as needed.
• Proactively identify office needs and help ensure the workplace remains organized, welcoming, and well maintained.

Required Qualifications

• 2+ years of experience in office management, workplace operations, corporate reception, administrative support, hospitality, or a related role.
• Excellent verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Professional presence and strong interpersonal skills.
• Ability to manage multiple priorities and respond effectively to changing needs.
• Proactive and service‑oriented approach with strong ownership and follow‑through.
• Proficiency with standard business tools such as Microsoft Office, Slack and Jira.
• Ability to work independently and collaborate effectively across teams.
• Reliable availability to work on‑site Monday through Friday from 8:30 a.m.-5:30 p.m.
• Ability to lift and move packages and office supplies weighing up to approximately 30 pounds.

Preferred Qualifications

• Bachelor's degree in business, communications, hospitality, operations, or a related field.
• Experience in a technology, engineering, semiconductor, robotics, or startup environment.
• Experience coordinating catering, office events, meetings, vendors, and workplace services.
• Experience with shipping, receiving, visitor‑management, or workplace‑management systems.

Benefits (subject to location and local regulations)

• Competitive salary and equity
• Comprehensive medical, dental, and vision coverage
• Flexible vacation and time‑off policy
• Collaborative, fast‑paced, and inclusive work environment
• Opportunity to work oncutting‑edgetechnologies with a highly cross‑functional team

About Lyte

Lyte buildsperceptionsystems for Physical AIoperatingin complex environments. The company combines custom silicon, integrated sensors, and software into a unified platform for robotics, mobility, and next‑generation automation. Lyte is headquartered in Sunnyvale, California, with a global presence. For more information, visit www.lyte.ai

Ifyou'reexcited about building impactful technology in a dynamic, hands‑on environment,we'dlove to hear from you!